Job Purpose
To develop and implement internal supply chain management policies, procedures, strategies and programs in line with the Public Procurement and Assets Disposal Act, 2015 and Regulations.
Reporting Responsibilities
The job holder will be responsible to the Deputy Director, Procurement Planning.
Key Duties and Responsibilities
Providing professional opinion and advisory services on Supply Chain Management;
Developing and implementing Supply Chain Management (SCM)policies, procedures, strategies and programs in line with the Public Procurement and Asset Disposal Act, (PPADA) 2015 and Regulations
Ensuring strict adherence to the Public Procurement and Asset Disposal Act, 2015 and the Judiciary Procurement and Disposal manual and policies;
Preparing and submitting timely and periodic management and statutory reports;
Coordinating the preparation, advertisement, submission, opening and evaluation of Tenders/ Request for Proposals (RFPs) and other procurement initiatives;
Certifying invoices and vouchers to facilitate processing of payment of suppliers;
Providing secretariat services to the Procurement/Tender and Evaluation Committees and Contract Implementation Teams;
Conducting an in-depth analysis of all bids received in response to each
tender, proposal and quotation;
Ensuring efficient and timely inspection and acceptance of goods and services;
Coordinating the up-date of stock ledger cards and inventory management ledgers and verifying the available stock levels to warrant initiating a procurement process;
Monitoring contract management by user functions in conformity with the terms and conditions of the contracts;
Conducting continuous procurement market research, surveys and global trends with respect to Supply Chain Management;
Preparing contract documents in line with the award decision;
Preparing contract variations and modifications documents;
Ensuring safe custody of tender and contracts records and documents;
Maintaining and archiving procurement and asset disposal documents and records in accordance with the Act;
Preparing, coordinating amendments, implementing and monitoring Asset Disposal Plans;
Facilitating Performance Management, mentoring, guidance and counseling of SCM staff;
Job Requirements: Academic and Professional Qualifications
For appointment to this grade, the applicant must have: -
Bachelor's degree in any of the following disciplines: - Purchasing and Supplies/Procurement and Logistics Management/Commerce (Supplies Management option)/Business Administration (Supplies Chain Management) or related field from a recognized institution;
Professional qualification in Supply Chain Management/Procurement & Logistics Management from a recognized institution;
Valid Membership to Kenya Institute of Supplies Management (KISM);
Valid Practicing License issued by KISM;
Senior Management Course from a recognized institution; vi.Proficiency in computer applications;
Met the Requirements of Chapter Six (6) of the Constitution.
A master's degree in supply chain management will be an added advantage.