Job Description
The opportunity We are looking for a driven Accounts Assistant to assist with accounting & bookkeeping, accurately process invoices, and handle accounting paperwork efficiently. You will report to the Accounting & Finance Manager and working closely with the Sales team and Warehousing team as you shall be responsible for timely processing of invoices, maintenance of correct documentation, and assisting our accounting processes.
Key Responsibilities
Data Entry:
Assisting the Accounting & Finance Manager with data entry tasks for accounting & bookkeeping
Invoice Processing:
Prepare and process invoices promptly together with any copies and other documentation such as delivery notes
Verify the accuracy of billing information including quantities and pricing
Filing & Record Keeping:
Maintaining organized and up-to-date records of invoices and related documentation
Ensuring all records are filed properly and easily accessible for reference or audit
Invoicing Queries:
Responding to and resolving discrepancies and issues with sales, credit control and dispatch departments
Preparing documentation for credit note requests for processing by Accounting & Finance Manager
Collaboration & Coordination:
Coordinating with the Warehousing & Dispatch teams to receive invoicing requests
Submitting promptly to the Warehousing & Dispatch teams generated invoices and delivery notes
Compliance & Controls:
Ensuring invoicing process is compliant with company policies and procedures
What we expect of you
Attention to detail to ensure accuracy
Efficiency and speed in your working style for quick processing of paperwork
Excellent time management skills to prioritize and manage multiple invoices effectively
Strong organizational skills to maintain an accessible documentation trail
Motivation to work well under pressure in a fast-paced work environment
Teamwork and ability to collaborate with other colleagues
Proactive mindset to raise any questions or queries if and when they arise Must-haves
Skill & Experience
Proven experience (at least 2 years) in an Accounts Assistant role
Accounting qualification
Proficiency in the use of computer software and Microsoft Office applications
Excellent interpersonal skills, with the ability to negotiate and handle challenging conversations tactfully.