Administration Assistant At The Center For International Health, Education And Biosecurity (Ciheb)

Job Summary
The Administration Assistant will provide administrative as well as program support to the ENTRENCH Program.

Primary Responsibilities:
Manage front office tasks including receiving visitors, answering telephone calls and transferring calls to the appropriate department or staff members.
Manage booking of conference and meeting rooms and ensure the rooms are ready before scheduled use.
Manage the office store, issuance of supplies to staff members and all the sites that are supported by the office.
In liaison with the administration officer, maintain a routinely updated register of all fixed assets.
In liaison with the administration officer, maintain supplies inventory by checking stock to determine inventory level and prepare a monthly report reflecting stocks purchased, distributed and replenished.
Receive and tag all items delivered to CIHEB K and maintain an orderly system of goods storage.
Maintain delivery notes/goods received register for all supplies received and delivered to the programs.
Oversee the cleaning and tidiness of the office, repair works and ensure that all fittings are in good condition.
In liaison with procurement coordinate purchase or acquisition of office supplies and booking of air tickets and accommodation for staff/visitors.

Qualification and Experience
Degree in a business-related field or other relevant professional qualification.
At least 3 year of relevant working experience in a similar position
Team player with excellent communication skills.
Attention to detail, problem-solving, analytical and interpersonal skills.
High standards of ethics and Values
Excellent interpersonal and communication skills.