Reports To: Provost of Seminary
Position Type:Executive Member of Provost's Cabinet
Employment Term: 5 years contract, subject to the initial 6 months of probation
Job Summary
The Director of Enrolment Management and Financial Aid oversees recruitment, admission, examinations, timetabling and financial aid services in the seminary. This role ensures a holistic student experience from the initial inquiry stage through graduation. The Director is responsible for creating a supportive and engaging student environment while managing financial aid programs and guiding students throughout their enrolment process.
Roles and Responsibilities
Develop and implement strategic recruitment plans to attract a diverse and well-qualified student body.
Coordinate recruitment activities such as campus visits, virtual information sessions, and outreach to prospective students.
Oversee the admissions process, reviewing applications, conducting interviews, and making admissions decisions in collaboration with the Dean and faculty.
Maintain accurate records of prospective and current students using admissions management software, ensuring smooth communication and tracking of applications.
Manage the seminary's financial aid programs, including scholarships, grants, and loans, ensuring alignment with institutional resources.
Advise students and families on available financial aid options, guiding them through the application process and ensuring timely distribution of funds.
Work closely with the finance office to develop and maintain the financial aid budget, making award decisions based on need, merit, and funding availability.
Partner with external stakeholders, including donors and churches, to increase scholarship opportunities and funding support for students.
Provide personalized support to students navigating academic challenges, financial difficulties, or personal hardships.
Develop and implement student retention initiatives such as academic counselling, mentoring programs, and financial literacy workshops.
Regularly analyze data and reports related to admissions, financial aid, and retention to make informed decisions about institutional improvements.
Manage the entire staff of the admissions and student records, together with those dealing with examinations and timetabling.
Coordinate and administer all student records, new semester registrations and all matriculation functions.
Organize students'graduation, transcripts evaluations, and certifications to provide maximum service to students while ensuring efficient and effective workflow.
Liaise with the heads of each academic department through the Dean and assist in the development of academic course requirements and establish and implement guidelines for meeting them.
Ensure that all coursework, credit requirements and fiscal responsibilities have been met by students preparing to graduate.
Supervise the coordination, evaluation and certification of all graduation applications, while overseeing the complete graduation process to include all elements of the rehearsal and ceremony.
Provide leadership and develop appropriate recommendations regarding technological improvements to the University's admission and record keeping and information management systems for greater efficiency.
Responsible for verifying the students' credentials to their potential employers.
Issue official exam timetables and exam cards to students registered for courses for the semester.
Handle the resolution of student disputes as they relate to records and registration.
Teach assigned courses.
Perform any other duties as assigned from time to time by the provost for the realization of the Seminary vision and mission.
Qualifications and Experience
A master's degree in educational administration, student affairs, or a related field.
A bachelor's degree in business administration with majors in finance, economics, accounting, human relations, or marketing.
A certificate or diploma in theology is an added advantage.
Familiarity with theological education and ministry leadership is highly preferred.
Minimum of 5–7 years of experience in admissions, student management, financial aid, or related roles in higher education, preferably within a seminary or Christian higher education setting.
Demonstrated experience in overseeing student services and retention initiatives.
Strong leadership, organizational, and management skills with the ability to oversee multiple functions.
Excellent interpersonal, counselling, and communication skills.
Proficiency in admissions and student affairs management software, including CRM systems.
Ability to analyze data and develop evidence-based strategies for improvement.
Knowledge of student development theory, financial aid processes, and legal regulations related to higher education.
A deep commitment to Christian faith and values, with a passion for mentoring and supporting students in their spiritual and academic journeys.
Integrity, discretion, and the ability to handle sensitive student issues confidentially.