ROLE PURPOSE:
To prepare all payments within approved control systems of AKF and timely submission of all statutory returns.
ROLES AND RESPONSIBILITIES.
Support in preparation of payments to suppliers/vendors by reviewing support documents before processing.
Supporting in posting transactions for payments & General Journals in the accounting system i.e. Business Central (BC).
Review and analysis of all staff travel accountabilities to ensure completeness and accuracy before reimbursements/posting.
Review of travel requests from all staff to ensure correctness, accuracy and ensure that they align to our policy and procedures.
Support in preparation of monthly bank statements for AKF accounts. Analyze all bank charges and bank interests.
Filling of finance related documents and retrieval of the same on request.
Support in coordinating of finance documents & ensuring payments are approved without any delays by presenting documents to signatories, preparing cheque lists and following up on the sign offs.
Scanning of documents to signatories, suppliers' remittance advises, banks support documents and others on need basis.
Support in Debit notes preparations, photocopying of documents and dispatch of the same.
Support during audits, retrieving of documents and files, responding to audit queries.
Support in filing and remittance of statutory returns e.g. Withholding Tax, Withholding VAT, SHIF, NSSF, Payroll deductions e.g. Saccos, HELB as guided.
Support in preparation of donation receipts, acknowledgement letters and dispatch of the same.
Any other tasks in the finance office as requested from time to time.
QUALIFICATIONS AND EXPERIENCE.
Bachelor's degree in accounting, Finance, or a related Business field with a relevant accounting qualification (CPA, ACCA, CIMA).
Possess knowledge in computerised accounting systems
Must have full proficiency in Excel, PowerPoint, MS-Project
Must possess good interpersonal skills to engage productively with all levels of staff in addition to excellent communication skills
She/He must have the ability to work under pressure with multiple tasks, demands and deadlines under minimal supervision
Personal commitment to working as reliable, honest, & trustworthy member of a team
Possess proven knowledge and understanding of project planning, implementation and good analytical capabilities
Good organisational skills, with demonstrated ability to manage and prioritise tasks