Make data entry into the accounting system daily, ensuring that all expenditure incurred is entered in Business Central in a timely manner and reviewed with the Finance Manager on a weekly basis.
In coordination with Project Management Team and the Grants Manager help in budget preparation.
Ensure accurate identification, posting, tracking and allocation of grant-specific expenses within the general ledger.
Prepare bank reconciliation and submit for review monthly.
Extract, on request, grant/donor specific reports as requested; and ensure the same is reconciled with the appropriate grant budgets and contracts.
Ensure adequate support documentation and approval for all expenses.
Ensure all supplies, bills and costs incurred are approved by the appropriate staff and are paid for within a reasonable time – taking into consideration monthly cash flows.
Ensure compliance with BOMA's financial policies and procedures.
Prepare and make journal entries necessary for adjustments, ensuring that the final audit report corresponds with the accounts as maintained in the accounting system.
Act as BOMA agent to the bank; make cash deposits and withdrawals and deliver instructions.
Initiate online bank payments and notify bank signatories for approval.
Ensure financial documentation, including expenditure back-ups from field offices are accurate and submitted in a timely manner.
Provide any other financial information, as requested, and respond to any other financial queries during audits.
Verify all field expenditure requests, including petty cash, per diems, grant disbursements, fuel and communication allowances before making payments.
Process all staff travel advance requests and liquidations in in the financial system (Business Central).
Participate in annual budget-making processes; monitor budgets and produce Actual vs. Budget reports for review monthly basis.
Provide support to Cluster Office staff and work closely with them to ensure that financial information is accurate and up to date.
Ensure timely remittance of all statutory deductions monthly.
Ensure timely preparation of management and donor reports.
Support BOMA annual audits.