Role Purpose:
The Finance Officer – Payables will support the Finance Coordinator in delivering the Finance teams objectives in a timely and accurate fashion. This is a key role, as it will pivotal in ensuring timely payment processing of all payables and liabilities in the centralised model of the Country Office.
Key Areas of Accountability
Account Payables
Receives all documents from the field offices.
Review and register the completeness of documents received from the field and report on any omissions/missing documentation to the support services officer.
Prepare payment vouchers for all payments received and ensure that they have been signed-off as per the scheme of delegation.
Sign off documents as per Scheme of Delegation.
Preparation and Validation of Mpesa payments before payment.
Timely preparation of statutory deduction payments, this is withholding tax and PAYE
Accounting
Register all documents through the accounts payable module in the Financial Management System or prepare accompanying GLACOS and submit the payment vouchers for review by the line manager for posting and further processing.
Processing the payroll, international staff tax and annual leave GLACOs for review and posting by the line manager or appointed designate.
Perform aging analysis and supplier reconciliations.
Balance Sheet Accounts Reconciliation;
Single Account Reconciliation as directed by the line manager
Perform Monthly Bank Reconciliations for approval by the line manager
Perform Monthly MPESA Reconciliations for approval by the line manager
Controls and Reporting
Support with external Audit
Ensure clear audit trail of processed transactions and their linkage to the accounting system
Implementation of any accounting and financial audit recommendations
Preparation of Monthly Financial Report (MFR).
Balance sheet Review.
Total Inventory management (TIM) monthly Reconciliations
Other
Provision of information to field offices on the status of payment for each of their requests.
Back stop for Finance Officer Treasury
Internal and external audit support.
Participate in Procurement committees in the Country Office.
Ensure internal controls are maintained.
Any other budgeting related issues.
Contract Duration: 24 Months Renewable subject to performance and fund.
Work Location: Nairobi
QUALIFICATIONS AND EXPERIENCE
Undergraduate degree in Accounting/finance or equivalent. Professional Accounting qualification a must.
At least 3 years’ experience working in accounting (Audit firm preferred)
Computer fluency; highly competent using Microsoft Excel and other MS applications.
Familiarity with computerised accounting systems
Ability to gather facts and data, scrutinise with ease, determine a logical solution and resolve issues with minimal supervision.
Proven ability to handle challenging workload.
The highest level of integrity and commitment to prevent corruption.
Strong interpersonal skills and ability to interact with all departments in the Regional.
Willingness to undertake occasional travel to the Country Offices for training, support and
Experience working with colleagues based in complex country contexts would be an asset.
Local or international accounting qualification (completed or part-completed) desired.
