Job Summary
We are seeking a highly-skilled and self-motivated front office worker and Personal Assistant to the Managing Director to join our growing team. In this position, you will play a key role by performing various administrative and clerical tasks. You should be comfortable undertaking a variety of activities in the office, including filing, answering the phone, organizing documents, basic bookkeeping, and more. Reliability and a strong work ethic combined with great communication skills are a must, as well as familiarity with all necessary office equipment, software, and procedures.
Minimum Qualification:Diploma
Experience Level:Entry level
Experience Length:1 year
Job Description
Responsibilities
• Greet clients and set a positive office atmosphere
• Answer the phone, take messages, and redirect calls to appropriate offices.
• Tracking Managing Director’s calendar, meetings and appointments
• Highlighting important tasks and deadlines to the Managing Director
• Miscellaneous tasks to support Managing Director
• Typing, compiling and preparing reports
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients
• Organize and maintain files and records, update when necessary
• Create and maintain updated documents and spreadsheets
• Oversee sorting and distribution of incoming mail
• Prepare outgoing mail (envelopes, packages, etc.)
• Operate office equipment, such as photocopier, printers, etc.
• Record meeting minutes and dictations
• Perform inventory of office supplies and order what is needed
Requirements and Qualifications
• Tertiary diploma or equivalent
• Successful work experience in a front office setting or in another clerical position
• Strong working knowledge of office procedures and basic accounting principles
• Ability to effectively use and maintain office equipment
• Solid knowledge of Microsoft Office
• Outstanding communication skills
• Great organizational and multitasking abilities
• Should have experience of at least 1-2 years
Responsibilities
• Greet clients and set a positive office atmosphere
• Answer the phone, take messages, and redirect calls to appropriate offices.
• Tracking Managing Director’s calendar, meetings and appointments
• Highlighting important tasks and deadlines to the Managing Director
• Miscellaneous tasks to support Managing Director
• Typing, compiling and preparing reports
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients
• Organize and maintain files and records, update when necessary
• Create and maintain updated documents and spreadsheets
• Oversee sorting and distribution of incoming mail
• Prepare outgoing mail (envelopes, packages, etc.)
• Operate office equipment, such as photocopier, printers, etc.
• Record meeting minutes and dictations
• Perform inventory of office supplies and order what is needed
Requirements and Qualifications
• Tertiary diploma or equivalent
• Successful work experience in a front office setting or in another clerical position
• Strong working knowledge of office procedures and basic accounting principles
• Ability to effectively use and maintain office equipment
• Solid knowledge of Microsoft Office
• Outstanding communication skills
• Great organizational and multitasking abilities
• Should have experience of at least 1-2 years
