The HR Assistant will be responsible for performing administrative tasks and services to support effective and efficient operations of the Human Resource Department
Key Responsibilities:
Recruitment and selection: Conduct the recruitment process
Induction and Orientation: Induction and orientation of newly placed employees
Maintain personnel file: Custodian of employee data and documentation
Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases; sick, and time off.
Attendance Register: monitor the attendance of employees in terms of lateness and
absenteeism and give a monthly analysis report to the management.
Leave Computation and maintenance: Maintain and update leave schedule for all employees.
Policy Formulation -Develop and review HR staff handbook and policies and inform the staff and management of the policies.
Draft and update HR letters, e.g. offer letter, promotion, transfer, termination,
Performance management and appraisal: keep track of employees contract, plan for appraisal when appropriate. Draft performance appraisal report and forward to management.
Training: Conducting training need assessment. Administering on-the-job training programs. Evaluating the effectiveness of training programs and maintaining records of employee participation in all training and development programs
Payroll administration and management- Administer and update payroll: Processing payroll, ensuring unpaid leaves are tracked in the system
Draft and review clinical staff duty rotor together with Head of Inpatient and
Outpatient services. Submit a copy to Administrator's office and Reception.
Conduct exit interviews to identify reasons for employee termination.
Perform a variety of general office support duties; make copies; maintain calendar of activities, meetings, and various events for assigned staff; process mail including receiving, sorting, and order office supplies..
Job Qualifications & Skills
Bachelor's degree in Human Resource Management.
At least 2 years experience preferably in a similar environment.
Knowledge in Labour Laws
Excellent interpersonal and ability to manage a diverse range of professional relationships.
Leadership skills
Strong personality and ability to work under pressure.
Member of IHRM