Job Description
KEPRO is seeking a proactive and organized Admin Assistant Officer to provide administrative support to the Finance & Admin Manager. This role is crucial in ensuring the smooth execution of administrative tasks, procurement activities, and general office management to enhance operational efficiency.
Key Duties and Responsibilities
Administrative Support:Assist the Finance & Admin Manager in daily administrative tasks, correspondence, and record-keeping.
Maintain an organized filing system for documents, both physical and electronic.
Schedule and coordinate meetings, appointments, and events as needed.
Procurement and Supplier Sourcing:Support in sourcing and evaluating suppliers to meet procurement needs.
Undertake Procurement Planning & Strategy to align purchasing activities with organizational goals.
Assist in preparing and managing procurement documentation, including purchase orders and supplier contracts.
Monitor supplier performance and ensure timely delivery of goods and services.
Office Management:Manage office supplies and ensure the inventory is adequately stocked.
Oversee the maintenance of office equipment and liaise with service providers for repairs.
Support logistics for meetings, conferences, and other events.
Data Management and Reporting:Update and maintain accurate administrative and procurement records.
Assist in preparing periodic reports on administrative activities and procurement processes.
Compliance and Policy Adherence:Ensure adherence to KEPRO's procurement policies and procedures.
Compliance & Reporting:Ensure all procurement activities comply with environmental laws and policies governing EPR models.
Prepare reports on procurement activities, identifying opportunities for cost-saving and sustainability improvements.
Risk Management:Proactively identify and mitigate risks associated with the procurement process, focusing on quality, financial, and environmental factors.
General Support:Provide logistical support for staff travel arrangements and accommodation.
Act as a point of contact for administrative queries from internal and external stakeholders.
Additional Duties:Any other duties as may be assigned by the KEPRO CEO from time to time.
Requirements
Qualifications and Experience
Education:A Diploma or Degree in Business Administration, Procurement, Management, or a related field.
Experience:3–5 years of relevant work experience in an administrative or procurement role.
Experience working in a fast-paced environment is an added advantage.
Key Skills and Competencies
Strong organizational and time-management skills.
Excellent verbal and written communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Knowledge of procurement and supplier sourcing processes, including planning and strategy development.
Ability to work independently and as part of a team.
Attention to detail and a commitment to accuracy.
Strong interpersonal skills and the ability to handle sensitive information with discretion.