JOB PURPOSE
Responsible for security documentation and contract management. Responsible for record keeping, custody and control of access to securities, contracts, leases, and legal & conveyancing files to ensure minimum loss of documents. Responsible for case management including the issuing of demand letters; receiving and responding to demand letters; filing of suits, court applications, defences, affidavits; finding and preparing documents and witnesses; and general case & vendor management to minimize Bank's legal risk.
KEY RESPONSIBILITIES
Issuing instructions to lawyers about perfection of securities, following up on the same with the lawyers and customers, and ensuring that they are perfected in a timely manner within approved TATs
Scrutiny of all credit & security documents and certifying as to their correctness
Preparation of legal documents including contracts, leases, & MOUs, whenever called upon to do so by any department or branch of the Bank through the unit head and ensuring their completeness before handing the signed & stamped document for custody.
Research on and preparation of legal opinions on legal risk facing the Bank
Undertaking audits of security documents
Custodian and reporting officer for the Data Protection Act
Review all KYC documents to ensure compliance with existing laws and regulations
Review of all bank's standard documentation from time to time
Assist in the drawing up and review of legal procedures, policies, and Bank products
Follow up of outstanding security documents; and maintaining a regular register/schedule of outstanding documents prior to disbursement
Assist the bank on debt recovery process to ensure 100% compliance and recoveries of hardcore existing and written off debts
Provision and interpretation of legal information to management
Finding and preparation of witnesses for legal cases for and against the Bank
Finding and preparation of documentary evidence for legal cases for and against the Bank Review & approval of pleadings and other supporting documents prior to filing of applications, cases, claims, defenses, and responses
Research on and preparation of legal opinions on litigation risk facing the Bank
Prepare monthly litigation reports for the department for management & quarterly reports on changes/advances in statute and case law for the board
Review and negotiation of fee notes; and maintenance of a fee note register(s)
Maintaining department's litigation diary
Review progress of outstanding litigation and liaise with and manage external lawyers' objective
Attend court to watch brief
Provision and interpretation of legal information to management
Draft MOUs and review on behalf of the bank
Review all contract documents from and to all bank service providers
Review all staff related documents to ensure the Bank's compliance with the
Employment Act and other HR related laws.
To perform any other duty as assigned in line with the organization goals and objective
QUALIFICATION AND EXPERIENCE REQUIREMENTS
Bachelor of Laws degree (LL.B) from a recognized University (Must)
Diploma – KSL (Must)
Holder of a CPS certificate (Added advantage)
Holder of a COS Certificate (Added advantage)
At least 3 years working in a Bank's Legal department (Must)
6 months pupilage in a busy commercial law firm in the commercial department (M)
High level of integrity and dependability
Has a strong sense of urgency and results orientation
Excellent customer service skills
Able to multitask.
A fast learner
Good communication and interpersonal skills
Good marketing and People management skills
Must be self-driven; possess excellent administrative, communication and
interpersonal skills, strong organization, and negotiation skills.