Office Administrative Assistant - 10 Posts At Kilifi County Public Service Board

Duties and Responsibilities:
Duties and responsibilities will entail: -
Taking oral dictation;
Using e-office to research and process data;
Operating office equipment;
Attending to visitors and clients;
Handling telephone calls;
Coordinating schedules of meetings and appointments;
Ensuring security of office records, equipment and documents, including materials;
Preparing responses to routine correspondence;
Managing office protocol and etiquette;
Managing petty cash;
Monitoring procedures for record keeping of correspondence and file movements,
Maintaining an up to date filing system in the office;
Coordinating travel arrangements;
Handling customer inquiries and complaints; and
Any other duty assigned.

Requirement for Appointments
Kenyan Citizen;
Kenya Certificate of Secondary Education, mean grade C- (minus) with at least C (plain) in English or Kiswahili Language or its equivalent qualification from a recognized institution; and
Craft certificate in Secretarial Studies from the Kenya National Examinations Council (KNEC).

OR
Business Education Single and Group Certificates (BES & GC) from the Kenya National
Examinations Council in the following subjects:
Shorthand II (80 w.p.m.);
Typewriting III (50 w.p.m.)/ Computerized Document Processing III;
Business English II/ Communications I,
Commerce II;
Office Practice II;
Office Management III/ Office Administration and Management III;
Secretarial Duties II; ande Certificate in computer applications,