Qualification
A Bachelor's Degree in International Development, International Relations, Project Planning and Management, Monitoring & Evaluation, Statistics or other in one of the program's sectors required.
Minimum of 3 years' experience in relevant field-based project management experience with an NGO supporting program quality, reporting and compliance roles required, with preferably at least 2 years working in Education, livelihoods, Health, Nutrition, WASH and/or Resilience sectors.
Job Purpose:
The Program Quality and Reporting (PQ&R) Officer reports to the MEAL Coordinator, the role focuses on Supporting the MEAL Coordinator in ensuring effective systems and processes are in place for continuously improving the quality of implementation and the impact of all IRK programs. You will ensure the application of Core Humanitarian Standards (CHS) and IHSAN quality standards and support all IRK staff in the application of these standards. In addition, working closely with programmes, communication and finance team, you will lead the preparation, review and submission (if need be) of donor reports.
Roles and responsibilities
Program Quality (50%)
Ensure that the IRK programmmes are implemented in line with IR program quality standards (IHSAN), donor guidelines, and industry best practices.
Coordinate the identification of the priority areas for program quality, develop and implement related standard operating procedures (SOPs) and action plans.
Coordinate with all field offices on the implementation of Quality Assurance (QA) measures to improve the quality of IRK interventions and to enhance impact. This includes priority strategies in Sequencing, Layering and Integration (SLI) and sustainability of all activities.
Oversee technical assistance and capacity strengthening activities in program quality for all staff, including design and delivery of innovative training and accompaniment on IR Program Quality standards.
Work closely with all MEAL team to strengthen the IR timely use of data, information and learning to make informed decisions to improve the quality of the program.
Support the integration of innovations and best practices across IRK interventions.
Collaborate with Senior Management Team and other staff to plan, prepare and co-facilitate Program Review meetings.
Make frequent visits to the field to monitor the implementation of workplans and propose recommendations to the MEAL Coordinator, Programme Manager, Country Director, and other IRK staff.
Maintain the program issues log and follow up on outstanding actions.
Program Reporting (30%)
Provide program oversight, ensuring that program is meeting reporting & documentation standards, goals, and implementation objectives as per program strategy.
Support in review of monthly project reports, interim and final narrative reports on a timely basis according to the organization reporting rule.
Work closely with the MEAL Coordinator, Communications Coordinator, Programme Manager and Finance Manager to develop/improve standard reporting templates and tools that will support improved narrative and financial reporting.
Keep the MEAL Coordinator informed of any reporting and documentation gaps and inabilities to meet contractual obligations and report submission to be able to actively mitigate risks through proposing remedial solutions.
Compile and respond to information requests from IRK field offices.
Ensuring questions and comments from donors, auditors and internal evaluators are addressed by reminding field offices and departments of the internal and external deadlines.
Ensure that cross-cutting issues such as participation, gender, age, and disability are effectively addressed/ mainstreamed in all project implementations as part of ensuring accountability according to IR SADD (Sex, Age, Disability Disaggregated Data) framework.
Program documentation and communication management (20%)
Coordinate regular monitoring of the project activities as well as regular and timely project reviews.
Oversee a comprehensive information management and filing system, ensuring donor contractual documents, reports, and key correspondences are consistently and frequently filed.
Document all revisions, modifications, no-cost extensions, or budget realignments.
Provide support to the MEAL Coordinator in liaison to donors, tracking key donor correspondence.
Ensure effective channels of internal and external communication relating to IRK programmes are established and respected.
Participate in IRK Programs meetings including planning and progress review meetings.
Any other duties that may be assigned by the line manager
Qualifications: Education, Knowledge, Skills and Abilities.
A Bachelor's Degree in International Development, International Relations, Project Planning and Management, Monitoring & Evaluation, Statistics or other in one of the program's sectors required.
Minimum of 3 years' experience in relevant field-based project management experience with an NGO supporting program quality, reporting and compliance roles required, with preferably at least 2 years working in Education, livelihoods, Health, Nutrition, WASH and/or Resilience sectors
Ability to exercise sound judgment and make decisions independently.
Highly developed interpersonal and communication skills include influencing, negotiation, and coaching.
Strong results orientation, with the ability to challenge existing mind sets.
Excellent self-motivation skills.
Excellent communications skills in English, and Swahili languages both oral and written.
Excellent reporting skills and ability to communicate clearly with the team and the other stakeholders.
Ability to work both as a motivating member and a leader of a diverse team.
Experience in participatory research methods using quantitative and qualitative approaches. ·
Experience monitoring projects, collecting, analyzing, and sharing relevant data, using mobile data collection and management applications such as SPSS, Stata etc.
Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint), Web Conferencing Applications, information management systems as well as use of mobile data collection software (ODK, KoboCollect) and knowledge of GIS software.
Full Knowledge and understanding of quality and accountability standards such as CHS among others.
Experience in and proven ability to support, train and mentor staff and partners in monitoring and evaluation methodology.
Must be able to stand above religious and cultural diversities.
Note: Please note that this recruitment, shortlisting will be done on a rolling basis.