Job Responsibilities
Helping in the preparation of project costs for turnkey projects or for quotation purposes
Conducting an internal kick off once a new project has gone through
Ensuring that both overseas and local orders for the project items have been placed by the procurement team for those items that are not in stock
For turnkey projects, agreeing with the subcontractor when they will need to mobilize to site
Communicating with the client on their readiness before the project kicks off
Track project deliverables and presenting reports defining project progress, problems, solutions and ensuring that project cost remains within budget.
Flag and report any irregularities, delays and/or potential issues to customer and management
Managing and communicating to the client any scope change orders that are made on the project
Communicating with clients and any other stakeholder in the various stages of the project implementation
Ensuring that all the items in BOQ has been supplied to the project
Checking the WIP to confirm that costs associated with a project are true
Confirming the payments that are to be made to the sub-contractors
Planning and scheduling team meetings to discuss project progress and issues and the way forward
Creating a quote and adding a BOQ to it
Opening up a project job number through which the project materials will be issued out
Setting up a billing schedule that credit control will use to raise invoices
Closing projects through revenue recognition in Epicor
Coming up with the weekly project report to show status of the ongoing projects
Preparing the monthly reports for projects that are going to be closed
Preparing work plans and progress reports for clients
Assigning the technicians to the project/farm they will be deployed
Planning and scheduling technician work plans while ensuring projects are delivered on time and within scope.
Ensuring adherence to the work plan and keeping it up to date in accordance with project activities.
Arranging for their field and travel allowances
Handling the technicians' leave days
Ensuring that they have all the documents needed before they report to a new project
Communicating with technicians during the various stages of the project implementation
Arranging for the PPEs of the technicians
Ensuring that once the project has been completed, the technician will carry out a handover and have the commissioning form signed by the client
Prepare a credit note for the client if there are any returns from the project
Ensuring that the project has been fully invoiced
Confirm that all the payments to the subcon have been made as per the agreed terms
Maintaining complete and accurate documentation of projects
Assist with technical input regarding commissioning and training documentation
Conduct on-site commissioning of technical products and group training to end-users
Schedule training, send training calendar request to department manager, follow up with farm and ensure that everything is ready.
Issue training certificates to training candidates after tests are marked
Update and maintain training register
Make sure that contractors sign Company's code of conduct contract for every project.
Ensure that all SOP's are up to date and shared with Technicians regularly.
Keep signed register of technicians receiving SOP's
In consultation with the HOD and farms drafting of technical service contracts.
Ensuring availability of material resources/ service recommended items are on site before commencement of projects/ service.
Invoicing services performed during the month.
Ensuring proper usage of departmental vehicles and their maintenances.
Other Requirements
Bachelor's degree in Project Management or Bachelor's degree in any course plus certification in Project management
Minimum 4 years' experience in Project Management. Experience in Greenhouse Irrigation projects is highly desirable.
Experience in the use of MS Projects software
Experience in managing 10-15 field technicians
Excellent communication skills
Excellent organization skills
Excellent reporting skills
Valid driver's license