Key Responsibilities:
Staff Facilitation
Timely Facilitation of staff to and from work and to other official duties.
Ensure safety of staff and vehicle while on journey
Ensure mobilization of additional vehicles and drivers to facilitate key events such as major donor visits, campaigns, evaluations and baselines
Ensure facilitation of staff / visitors / donors/ to and from the field
Vehicle Care and Maintenance
Ensure vehicle cleanliness all the time.
Keep vehicle movement log book up to date.
Check mechanical and operational soundness of the vehicle.
To ensure that the vehicle is serviced at the required time.
To check and ensure that all vehicle tools are in place and intact.
Undertake minor repairs and recommend for major vehicle repairs.
Park the vehicle at the recommended parking areas by WVK
Seek for permission to use the car as per the laid down policy
Obey traffic laws
Maintain maximum care of the vehicle at all times.
Submit all the vehicle spare keys to the Fleet management for safe custody.
Surrender vehicle keys to the respective supervisors every end of trip
Report all vehicle malfunctions to the fleet office.
Initiate procurement process for all motor vehicle repairs and maintenance.
Reporting
Prepare monthly and other vehicle reports and file copies of the same after approval.
Forward all invoices and fuel returns to fleet management for payment process.
In case of accident, forward detailed report for claim processing
Administration
Facilitate delivery of parcels/ mails
In collaboration with Administration department liaise with service providers to ensure quality service is offered
Work with respective staff to plan and coordinate field facilitation services.
Knowledge, Skills and Experience requirement:
KCSE certificate
Driving experience of more than 3 years
Valid Driving license with B, C, C1, and D in the new Classification
Must attach NationaI Identification Card and Driver's license (Both sides)