Secretary - 2 Posts At The Kiambu National Polytechnic

Minimum Requirements
Typewriting II (40 w.p.m.)/ Computerized Document Processing II
Shorthand II (60 w.p.m.) or Audio typing II
Business English II/Communications I
Office Practice II
Secretarial Duties II
Commerce II
A certificate in Computer Applications from a recognized institution.
At least two years' experience in a similar position.
Good Good Communication skills, Interpersonal skills, Organizational skills, Report writing and Time Management Skills

Duties and responsibilities:
Type from draft and manuscripts as required to ensure timely communication of information
Handle incoming and outgoing telephone calls to ensure timely communication passed on to the relevant office
Operate office equipment in printing and photocopying documents to provide administrative assistance to the institution
Prepare responses to simple routine correspondences in a timely manner
Assist the head of department in preparation of presentations materials and other documentations for internal and external circulation
Organize administration records and correspondences to ensure easy accessibility to the documentation/ information whenever required
Classify documents and materials to ensure security and confidentiality of office records
Receive and attend to visitors and clients in a professional and courteous manner and direct them to the respective offices
Monitor cleanliness of the office and ensure that the office is well-managed to promote a good working environment
Maintain of an efficient, smooth and easily accessible filing system to ensure required documents are traced in an efficient manner