Secretary - Westlands At Brites Management

DUTIES AND RESPONSIBILITIES
Manage and maintain executive schedules, including coordinating meetings, appointments, and travel arrangements.
Prepare and edit correspondence, reports, presentations, and other documents.
Handle phone calls, emails, and other communications, acting as the point of contact for internal and external stakeholders.
Organize and coordinate meetings, including arranging venues, preparing agendas, and distributing materials.
Take detailed meeting minutes and follow up on action items as needed.
Arrange complex travel itineraries, including flights, accommodations, and transportation.
Prepare and manage travel expense reports and reimbursements.
Maintain and organize electronic and paper filing systems, ensuring documents are easily accessible and securely stored.
Handle confidential information with the highest level of discretion.
Oversee office supplies and equipment, including ordering and inventory management.
Assist with special projects and events as assigned by the executive team.
Interact with clients, vendors, and other stakeholders professionally and efficiently.
Screen and prioritize incoming communications and requests.
Ensure compliance with company policies and procedures.
Prepare and maintain reports and documentation related to executive functions.

KEY REQUIREMENT SKILLS AND QUALIFICATION
Minimum of 3-5 years of experience in an administrative support role, preferably supporting senior executives.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
Excellent organizational and time-management skills with a keen attention to detail.
Proactive and self-motivated with a problem-solving mindset.
Strong interpersonal skills with the ability to interact effectively with diverse groups.
Adaptable and capable of working independently as well as part of a team.