Description and will be considered for the screening, shortlisting and selection of candidates.Desired Candidate Profile -The incumbent should have a good knowledge of administrative and financial procedures and processes.
The incumbent should also have good working knowledge and experience of Cloud ERP Module.-S/he will support with CBI related transactions-S/he will act as a back up to the Snr Finance Associate-Should possess experience in processing processing MODE entriesRequired languages (expected Overall ability is at least B2 level): ,,Desired languages,,Operational contextOccupational Safety and Health Considerations:Nature of Position:UNHCR Sub-Office Kakuma covers two main areas of operation: Kakuma refugee camp and Kalobeyei integrated settlement.
Kakuma refugee camp is located in the North-western region of Kenya, about 720.4 Km from Nairobi.
The camp was established in 1992 following the arrival of the "Lost Boys of Sudan".
During that year, large groups of Ethiopian refugees fled their country following the fall of the Ethiopian government.
Somalia had also experienced high insecurity and civil strife causing people to flee.
Total population of the camp is 296,00 registered refugees and asylum seekers at the end of July 2024 from 25 nationalities.In line with the GCR and the MYMP Strategy, Kakuma operation focuses its strategy on further expanding the protection of refugees and promoting solutions.
In close collaboration with the government, UN Agencies including the WB/IFC and NGOs, the operation in Kakuma developed a major initiative - Kalobeyei Integrated Socio-Economic Plan (KISEDP), which represents the main vehicle for operationalizing GCR in Kenya.
Priority is given to securing efficient and effective levels of core life-saving activities, expanding risk management and levels of accountability, enhancing protection response and most notably adopting an area-based development approach for refugees and host communities, strengthening capacity of national service providers, promoting access to sustainable livelihoods and education, implementing efficient targeting mechanisms shifting from blanket to targeted assistance, and expanding the community-based engagement strategy and CBI programme.The incumbent will act as OIC for the Senior Finance Associate in the unit during the absence of leave or official travel.
S/he will support the drafting of annual administration procurement plan, preparation of common cost share budget for all agencies collocating within SO Kakuma compound and issue monthly invoices to concerned agencies.
S/he will participate in liaising with supply for all admin supplies/procurement and would be requested to support in annual reporting for guesthouse revenue, management of open-item and administrative budget expenditures.
The Incumbent is expected to work closely with the Senior Finance Associate achieving daily finance and administrative duties.
Though incumbent is expected to seek guidance and coaching on Admin and Finance functions and matters from the Senior Finance Associate and Admin Officer-Finance duties.
The incumbent will closely work with and support the Cash-Based-Interventions (CBI) team with processing of payments, following up with the bank for proof of disbursement and reconciling the CBI accounts.
The incumbent will be required to support the Snr.
Finance Associate, Admin Officer, relevant units including Programme, Supply and Site Planning to facilitate project disbursements and accrue retentions amounts until due for payment.Living and Working Conditions:Kenya is an open country that enjoys social stability resulting from the smooth functioning of state institutions.
Kenya is also provided with a good level of infrastructure (e.g.
roads, distribution of water, electricity, etc.)
and a popular tourist destination.
The current Security Level in the capital and in SRM Area 1A: Northern Rift Valley (Kakuma, Lodwar) is Moderate -3.
All United Nations personnel must scrupulously comply with UNDSS procedures and recommendations during their assignment to Kakuma, Kenya.
Thefts and burglary are the main incidents against UN personnel.Kakuma city is a non-family duty station with a hardship classified D, its living conditions are difficult but the social climate is calm.
The weather is hot, dry and sunny hence no heavy clothes would be recommended.
Windy storms are common during the months of December and more pronounced in January till March.Staff live in UNHCR-provided accommodation, which was constructed in 2001, the condition of these houses has improved with time as renovations and painting has been carried out in the past.
The accommodation facilities are generally acceptable condition with minimal standard.
The incumbent will be briefed deeply on conditions of accommodations, laundry, meals, communications, air and road transports, recreations and others relevant information.
However, staff members are charged rental fee predetermined by the organization paid upfront on monthly basis.The currency used in Kenya is Kenyan Shilling (KES).
It is also possible to withdraw cash from automatic telling machines found in all banks here in Kakuma.
There are limited banking facilities at Kakuma with two banks (Equity & Kenya Commercial Bank having branches locallyInternet and communications networks are available at the compound with fairly speed.
the mobile telephone network remains stable with 3G.Climatic conditions are relatively harsh, and despite fumigation of the compound, insects and even snakes are present in the environment on seasonal climate changes.UNHCR has established satellite level 1 JMS medical clinic in the compound following COVID-19 situation readily available 24/7 hours, there is also Kakuma Mission Hospital where a doctor/Surgeon is deployed and paid for by UNHCR provide assistance to refugees but special arrangements can be made during emergencies for staff members.
There are also some pharmacies within Kakuma with basic medical facilities.
Evacuation opportunities are limited.
Candidates with conditions requiring regular treatment or medical supervision should be appropriately advised.
The yellow fever vaccine is compulsory and vaccination cards should be updated.
Vaccinations against Meningococcal Meningitis and Hepatitis A and B are also recommended.
The basic drugs are available in pharmacies, but it is recommended to bring specific prescription drugs.Additional QualificationsFI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other), IT-Computer Literacy, IT-Microsoft Office Productivity SoftwareAccounting - Other, Business Administration - Other, Finance - Other, HCR Learning Program - UNHCRCompetenciesAccountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awarenessUNHCR Salary CalculatorCompendium Additional InformationFunctional clearanceThis position doesn't require a functional clearance
