Job summary
Reporting to the Finance and Compliance Director, the SFO position will be responsible for management of financial operations for the NCD/HIV Integrated project, maintaining robust financial systems, ensuring compliance with donor requirements, and providing oversight for project-related finances that facilitates the testing and evaluation of HIV-NCD integration model feasibility, systemic requirements, cost implications, challenges, acceptability for both patients and health care workers, and proposed solutions for successful implementation and scale-up.
Duties and responsibilities
Ensure financial books are accurately kept and closed on time, project advances are fully reconciled, and outstanding invoices are paid promptly
Administering routine finance functions by ensuring all work is carried out in accordance with established procedures, systems, rules, regulations, policies and donor guidelines.
Accurately process payments including uploading wire transfers online bank payment portal for further approvals. Oversee Mpesa and cash transactions.
Review monthly general ledger entries, identify discrepancies, and implement necessary corrections to maintain accurate records.
Work with the program team to help them develop more accurate cash forecasts and prepare advance requests and submit to the Finance & Administration Director by 10th of every month.
Review bank balances and update the finance director regularly. Ensure project liquidity at all times.
Prepare and submit accurate, complete, timely financial and management reports for the project in accordance with donor guidelines and GAAPs.
Reviews, evaluate, and makes recommendations on CHAK financial policies & procedures.
Participate and collaborate with various internal teams and partners in proposal development, resource mobilization, implementation, and performance reporting.
Oversee the timely calculation and application of indirect costs in compliance with organizational and donor policies.
Generate accurate budget versus actual expense reports to relevant parties.
Collaborate with program staff to prepare grant budgets for new proposals or realignments, monitor grants to prevent over- or under-spending
Upload projects budgets into NAV 365 using CHAK's coding structure
Train staff on accounting procedures, budget tracking, and financial requirements, including reviewing burn rates and advising program staff in cases of deviations.
Academic qualifications and experience
Bachelor's degree in Accounting, Finance, Commerce or Business Administration
Professional qualification in Accounting/Finance equivalent to – CPAK/ACCA
Member of a recognized professional body (ICPAK)
Master's degree in Finance, Accounting, or Business Administration will be an added advantage
Eight years' experience working in finance and accounting, at 5 least years must have been spent managing a donor project, with proven expertise in budget preparation, financial analysis, and reporting.
Desired skills, knowledge and abilities
Proficiency in Excel and other financial tools, experience in staff supervision, and strong organizational abilities to manage complex workflows effectively
High Level of integrity and confidentiality
Analytical and numeracy skills
Excellent Team Leader
Must be a good team player
Attention to detail