Key Responsibilities:
Supply Chain Coordination:
Oversee the end-to-end logistics operations for various products (knowledge in TEA is most preferred, including import/export, storage, and distribution.
Coordinate with suppliers, transporters, warehouses, and clients to ensure smooth movement of goods.
Work closely with the procurement and sales teams to meet delivery schedules.
Transportation Management:
Organize transportation for both bulk tea shipments and finished products.
Manage logistics providers, ensuring timely and cost-effective transport solutions.
Negotiate contracts and rates with transport providers.
Inventory and Warehousing:
Monitor stock levels in warehouses, ensuring efficient space utilization.
Implement inventory management techniques such as FIFO and LIFO for tea products.
Collaborate with warehouse teams to ensure product quality and safety standards are maintained.
Customs and Regulatory Compliance:
Handle documentation for import/export, including customs clearance.
Ensure compliance with local and international regulations related to tea exports and imports.
Liaise with customs brokers and government authorities to avoid delays.
Process Improvement:
Identify opportunities to improve logistics processes and reduce operational costs.
Implement best practices for logistics and supply chain management.
Use data-driven insights to optimize delivery schedules, routes, and resource allocation.
Production Coordination:
Support production planning by ensuring the timely procurement and availability of raw materials, including tea leaves, packaging materials, and other ingredients.
Coordinate with the production department to ensure that production timelines align with logistics and delivery schedules.
Oversee the movement of materials to and from the production facilities, ensuring efficiency and minimal downtime in production lines.
Procurement Management:
Manage the procurement of tea leaves and other raw materials necessary for production.
Negotiate procurement contracts and ensure cost-effective purchasing of raw materials and packaging for tea products.
Conduct regular evaluations of suppliers to ensure they meet quality standards and delivery requirements.
Supplier and Vendor Management:
Maintain strong relationships with transporters, clearing agents, and warehouse operators.
Regularly assess vendor performance and take corrective action if necessary.
Ensure accurate and timely payments to logistics vendors.
Reporting and Analysis:
Maintain accurate records of all logistics activities and transactions.
Prepare regular reports on inventory levels, delivery timelines, transportation costs, and other key metrics.
Use logistics KPIs to evaluate performance and suggest improvements.
Cost Optimization:
Contribute in analysing procurement, production, and logistics costs to identify opportunities for cost reduction and process improvement.
Work closely with the finance team to ensure that production and procurement expenses are aligned with the company's budget and profitability targets.
Qualifications & Skills:
Bachelor's degree in logistics, supply chain management, business administration, or a related field.
Minimum 3-5 years of experience in logistics or supply chain operations, within the tea or food commodities industry.
Strong understanding of import/export regulations and customs procedures.
Experience with inventory management, warehousing, and transportation logistics.
Excellent communication and negotiation skills.
Ability to work under pressure and handle multiple projects simultaneously.
May be required to travel between various warehouses, tea factories, and ports, depending on the operation's needs.
Strong problem-solving and analytical skills.
Personal Attributes
Proficiency in using ERP systems (e.g., SAGE )and Microsoft Office Suite with excellent skills in Excel
Organizational Skills: Efficient in managing multiple tasks, prioritizing work, and maintaining detailed records. Ability to work effectively in a fast-paced environment.
Attention to Detail: Strong ability to ensure accuracy and consistency in operational management reporting and analysis.
Analytical Thinking: Able to interpret data, identify trends, and provide insights for support in decision-making.
Problem Solving: Proactive in addressing cost benefit issues and identifying solutions to improve cost management and profitability.
Communication: Strong verbal and written communication skills to liaise with internal teams and external stakeholders.
Teamwork: Collaborative approach to working with finance , sales, export teams, management, and external partners while creating a lively work spirit in the department
Time Management: Ability to manage multiple tasks and meet deadlines in a fast-paced business environment.
Ethical Judgment & integrity: High integrity and professionalism in handling sensitive financial information. Ability to uphold confidential data. High levels of personal discipline and ability to respect organizational authority structures
Leadership Skills: Ability to lead and motivate a team, provide constructive feedback, and support professional development.
Supplier Management Skills: Experience in managing supplier relationships, monitoring performance, and enhancing logistical efficiency.