Key Responsibilities
Payment Processing
Prepare vouchers, invoices, and other payments documents and ensure that all transactions are fully supported with appropriate back-up documentation. Liaise with other departments as necessary.
Accurately allocate costs by project.
Track all withholdings and deductions including withholding VAT, income tax etc.
Process withholding tax weekly while maintaining an up-to-date tracker. Prepare tax payment vouchers and reconcile the account on payment.
Process payments based on approved vouchers and upload to bank and Mpesa.
Review travel advance requests and travel expense reconciliations to ensure that they align with travel policy and grant terms.
Accurately post payments into the ledger/ accounting software.
Procurement Support
Reconcile supplier accounts against supplier statements to ascertain that all our payments are captured in their records.
Regularly update the procurement tracker for LPO/LSOs that are outstanding based on grant end dates.
Statutory Compliance
Prepare and submit statutory payments on time.
Track casual PAYE until final payment.
End month Processing
Reconcile advances including rent, insurance, supplies, petty cash, travel advances, security etc and maintain an up-to-date advance report.
Reconcile monthly payroll against payments and deductions.
Reconcile accrual account monthly.
Prepare bank and mpesa reconciliations.
Monitor and reconcile accounts payable and receivables.
Cash Management
Verify petty cash to ensure that expenditure is within policy and accurate.
Minimum Requirements
Certified Public Accountant (CPA) or Association of Chartered Certified Accountants (ACCA) finalist
Bachelor's degree will be an added advantage
3-5 years experience in accounting
Experience with CDC/NIH funding will be an added advantage
General understanding of US government rules and regulations related to financial management of grants and cooperative agreements.
Proficiency in Microsoft Office applications and accounting systems/software