Roles and Responsibilities
Liaise with the home office's accounting department, PMU team and KPSA's Director of Finance and Administration to manage and troubleshoot project accounting issues as they may arise
Reconcile project accounting and provide back-up documentation of all financial transactions into monthly accounting package to home office
Establish and maintain electronic accounting tracking mechanisms, per Palladium and USAID accounting standards
Conduct monthly audits of local expenditures as reported by the Field Office, including local bank reconciliation and US dollar expenses
Review all local expenses for billing purposes
Produce accurate and timely financial reports
Maintain all accounting records
Act as first point of contact with local bank
Submit procurement plans, DA-1s and all other administrative requirements to comply with USAID and GoK VAT exemption and reimbursement procedures
Monitor vendor invoices and disburse payments upon approval of the COP or designated approver
Budget Management
Oversee finance and accounting procedures
Review monthly budget reports to ensure accuracy
Indicate project activity numbers for billings and expenses so that Project Specialist can input into budget tracking tool
Prepare monthly cash forecasts for COP's review and approval
Procurement
Oversee the financial aspect of procurement of goods and services for the project, ensuring compliance with Palladium and USAID policies
Review invoices for local services for the project
Position Requirements
Relevant degree in accounting, finance, business administration or other related fields
4-5 years of experience in finance and accounting
Experience with USAID accounting/financial procedures preferred
Microsoft office suite proficiency and the ability to operate spreadsheet and word-processing programs at a highly proficient level
Proactive problem-solving, decision-making and good judgment skills
Demonstrated ability and commitment to manage confidential information
Attention to detail and ability to effectively and efficiently perform multiple tasks and balance competing priorities
Strong written and verbal communication skills in English
Ability to communicate effectively with managers, colleagues, service providers and clients
Professional and mature demeanour and conduct