Admin Assistant At Lesaffre

Job Description
Within our entity Lesaffre Kenya and reporting to the Finance and Adminsitrative Manager, you will be responsible for office management, communication, correspondence, project and event support.
Key responsibilities
Providing support in invoicing and reconciliation of customer orders to delivery notes
Providing support in monthly sales reporting
Participation in stock takes
Coordinating the purchase of office supplies and tracking usage
Organizing and maintaining physical and electronic filing systems
Assisting with the planning and coordination of various events
Providing support in travel bookings
Responding to all customer inquiries in a polite and timely manner
Welcoming visitors in a warm and friendly manner, and answering any questions visitors have
Maintaining reception area and all common areas in a clean and tidy manner at all times
Keeping detailed and accurate records of visitor requests and of calls received
Receiving deliveries, distributing incoming mail

Qualifications
Certificate in administration
Skills:
Very good analytical skills with ability to manage priorities.
You are dynamic and active, with the willingness to take on workloads and the ability to meet professional challenges.
Ease in internal and external communication
Team player, solution oriented, multi-tasking and flexible
Proficient user of MS Office, expertise on MS Excel is a must
Advanced planning, organization, and coordination skills.
Experience in using sage accounting system