Basic job summary:
This position will be responsible for providing a wide range of administrative, communication and project support services to CIPIT.
Duties & Responsibilities:
Administrative Tasks
Office administration duties including but not limited to scheduling meetings, postage/courier, booking taxis for local travel, and stocking of office supplies.
Submitting payments and reimbursements for processing.
Managing client inquiries on phone and email.
Working with the Tech assistant/consultant to upload content on social media platforms and websites and oversee website maintenance/updates/redesigns.
Contract management for suppliers and consultants for the grants projects. This also includes sourcing quotations.
Events organization.
Provide travel support to staff. This includes scheduling flights, booking accommodation, and facilitating per diem.
Keeping physical and digital files up to date.
Preparation of filing documents, and submission of files at government offices.
Communications Functions/Tasks
Event Planning and Management
Coordinate and manage events for the Centre, ensuring alignment with institutional objectives.
Collaborate with the Communications and University Relations Office to plan, execute, and evaluate events.
Communications Liaison for CIPIT
Serve as the primary point of contact between the Centre and the Communications and University Relations Office.
Ensure the timely development of the Centre's newsletters and marketing collateral, adhering to institutional brand guidelines.
Communications Committee Participation and Reporting
Attend monthly Communications Committee meetings to represent the Centre.
Provide updates on the Centre's activities, projects, and upcoming initiatives during meetings.
Minimum Academic Qualifications:
A bachelor's degree in business, administration or communications related field
Experience:
At least 2 years work experience.
Competencies and Attributes
Good organizational and time management skills
An ardent learner
Office management and Customer care
Excellent communication skills (both verbal and written).
Good command of Microsoft office suite
Team player