Job Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist with strong Excel and data analysis skills.
In this role, you will be responsible for providing administrative assistance, supporting data-driven decision-making, and ensuring smooth day-to-day operations within the department.
The ideal candidate will be proficient in Microsoft Excel, comfortable with handling large datasets, and have experience generating reports to support business activities.
Key Responsibilities: - Provide administrative support, including scheduling meetings, managing communications, and maintaining office records.
- Create, update, and maintain Excel spreadsheets, ensuring data accuracy and consistency.
- Analyze data using Excel functions such as VLOOKUP, PivotTables, and conditional formatting.
- Assist in preparing detailed reports, charts, and graphs to help visualize data insights.
- Manage and organize electronic files, records, and databases to ensure easy access and retrieval of information.
- Coordinate with other team members to gather, compile, and analyze data for special projects.
- Ensure timely submission of reports and documents to relevant stakeholders.
- Identify data trends and anomalies, providing insights and recommendations where appropriate.
- Support budget tracking, expense reporting, and financial analysis, as needed.
- Perform general office duties, such as managing correspondence, ordering supplies, and maintaining inventory.
- Assist with the development and implementation of new processes and systems to improve workflow efficiency.
Required Skills and Qualifications: - Proven experience in an administrative support role or similar position.
- Advanced proficiency in Microsoft Excel (PivotTables, VLOOKUP, Macros, and complex formulas).
- Strong data analysis skills and the ability to interpret and present data effectively.
- Familiarity with data visualization tools and techniques.
- Excellent organizational and time-management abilities.
- Strong communication skills, both written and verbal.
- High attention to detail and accuracy.
- Ability to work independently and as part of a team in a fast-paced environment.
- Strong problem-solving skills and a proactive approach to tasks.
Preferred Qualifications: - Familiarity with other Microsoft Office applications (Word, PowerPoint, Outlook).
- Knowledge of database management systems or data analysis software (e.g., SQL, Tableau, Power BI).
- Prior experience in a similar role.