Job Description
The Administrative Assistant 3 typically assumes greater responsibilities associated with more complex work such as: administrative support for facilities requiring maintenance at higher standards, providing value- adding services to priesthood leaders such as the Area Presidencies and Temple Presidents, training of other Administrative Assistants, and administration of multiple annual plans.
Responsibilities
Prepares purchase requisitions, processes invoices, prepares financial reports, tracks all materials and services, under the direction of the Facilities Manager, communicates frequently with vendors and contractors.
Maintains computer databases: Purchase Orders, Work Orders, Preventive Maintenance Schedules, Employee and Facilities records.
Assist in budget preparation and control activities.
Assist in preparation and control records, statistics, and reports regarding operations, personnel changes etc.
Performs clerical/ secretarial duties as typing correspondence and reports; takes minutes at meeting if requested, enters computer data; maintains files; answers telephones; handles in-coming and outgoing mail; creates work orders; processes purchase requisitions and orders; attends required training meetings.
Performs other duties as assigned by Manager
Qualifications
Must be worthy to hold a current temple recommend
Bachelors' degree preferred or 2-year Diploma in Business Administration in related field with minimum three years experience.
2-5 years diverse clerical experience in the following disciplines: Property Management, Real estate support to a developer and Facilities Management firms.
Intermediate computer skills and experience including windows, Microsoft Applications, and aptitude to learn other software applications as needed.
Basic business accounting skills, including understanding of invoices, purchase orders, contracts.
Pleasant disposition with good customer service and excellent interpersonal skills.