He/she will report tthe Senior Accountant and will undertake the following responsibilities.
Front Office Support:
Ensure the front office reception and overall office environment are kept clean,
organized, and welcoming at all times
Welcome and assist visitors, ensuring a positive and professional first impression
Handle incoming and outgoing correspondence, ensuring timely distribution and processing.
Administrative Support:
Respond tinquiries from clients and visitors in a courteous and helpful manner.
Assist in filing and archiving documents.
Support staffs leave management and ensure accurate record-keeping.
Provide logistical support for staff accommodation arrangements.
Assist in planning and organizing events, workshops, or conferences.
Prepare periodic reports on administrative activities and processes.
Procurement Duties:
Assist in sourcing and evaluating suppliers tmeet procurement needs.
Prepare and manage procurement documentation, including purchase orders and supplier contracts in consultation with Senior Accountant
Oversee the maintenance of FSK properties and coordinate repairs with service providers.
Facilities Management:
Ensure the availability of essential services (utilities, internet, and telephone), supplies, and amenities for staff and visitors.
Executive Support:
Handle correspondence related tthe Executive Director's office and other duties as assigned.
Draft, edit, and proofread letters, reports, presentations, and other documents on behalf of the Executive Director
Safety and Compliance:
Address employee safety concerns and ensure compliance with safety standards.
Other Duties:
Perform any other duty as may be assigned by supervisor or designee from time ttime
Qualifications:
University Degree/Diploma in Business Administration, Management, Human Resource, or a related field from a recognized institution.
Minimum of 3 years of working experience in a busy environment.