Administrative Assistant At Reeds Africa Consult

Details of the offer

Job Overview:
We are seeking a highly skilled and proactive Administrative Assistant to join our team. The ideal candidate will be responsible for managing daily administrative tasks, including logistics coordination, petty cash management, scheduling, and office operations. This is a fast-paced role that requires an individual who can efficiently handle multiple responsibilities, is detail-oriented, and thrives in a dynamic work environment. Candidates must have hands-on experience in managing logistics and petty cash, with the ability to support the team in a variety of administrative functions. Individuals with prior experience in logistics companies or as Operations Assistant Managers are strongly encouraged to apply.

Key Responsibilities:
Logistics Coordination and Management
Coordinate and manage all logistics, including domestic and international travel arrangements (flights, accommodations, transportation).
Oversee office logistics and ensure timely deliveries and inventory management.
Monitor and manage petty cash for daily operations, ensuring proper documentation and compliance with company policies.
Ensure smooth movement of goods and materials to support office and operational needs.
Liaise with suppliers, vendors, and service providers to manage logistics needs efficiently.

Diary and Schedule Management
Manage and coordinate daily schedules, meetings, and appointments for the management team.
Ensure timely updates and reminders for meetings, deadlines, and commitments.

Travel and Document Coordination
Organize travel arrangements, including visa applications, for local and international trips.
Maintain proper documentation for travel and logistical purposes.

Office Management
Maintain a well-organized and professional office environment.
Manage office supplies, equipment, and vendor relationships.
Coordinate IT support, maintenance, and other service provider interactions.
Assist in monitoring and tracking office expenses and budget preparations.

Administrative Support and Communication
Prepare and edit correspondence, reports, and presentations.
Organize filing systems, ensuring confidentiality and easy retrieval of documents.
Assist with planning, coordinating meetings, preparing agendas, and taking minutes.
Draft, proofread, and edit professional documents, including letters, emails, and reports.

Use of Planning Tools
Utilize planning and scheduling tools such as Microsoft Outlook, Google Workspace, or similar software to manage tasks, appointments, and meetings.
Ensure efficient time management and task tracking using appropriate tools.

Key Qualifications:
Experience:
Degree or Diploma in Business Administration or a related field.
A minimum of 3-4 years of experience in administrative roles, with hands-on experience in logistics coordination and petty cash management.
Proven experience in handling logistics in a fast-paced environment and managing day-to-day office operations.
Experience in working with administrative and logistical elements while ensuring smooth and efficient operations.

Technical Skills:
Proficiency in using planning tools (e.g., Microsoft Outlook, Google Calendar, etc.) and scheduling software.
Strong computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint).

Communication Skills:
Excellent verbal and written communication skills.
Ability to prepare, edit, and proofread documents with high attention to detail.

Soft Skills:
Highly organized with strong time management and multitasking abilities.
Proactive, reliable, and able to work independently in a fast-paced environment.
Able to collaborate effectively with team members and external service providers.

Additional Requirements:
Age: 27-35 years (preferred).
Gender: Female (preferred).


Nominal Salary: To be agreed

Source: Myjobmag_Co

Requirements

Associate, Database And Application Support At Rose Avenue Group

The Associate, Database and Application support will be responsible for the administration and maintenance of the Company\'s data, database systems and appli...


Rose Avenue Group - Nairobi Area

Published a month ago

Senior Advisor Youth Employment And Market System Development At Mercy Corps

PROGRAM QUALITY Proactively engage with and provide close technical assistance to specific target programs/projects to ensure that they apply best practice M...


Mercy Corps - Nairobi Area

Published a month ago

System Solutions Engineer At Inua Ai

The System Solutions Engineer is responsible for designing, quoting, and sometimes implementing system infrastructure solutions that meet the technical requi...


Inua Ai - Nairobi Area

Published a month ago

Network Solutions Engineer At Inua Ai

The Network Solutions Engineer will be responsible for designing and quoting and sometimes implementing network solutions that fulfill client requirements wh...


Inua Ai - Nairobi Area

Published a month ago

Built at: 2024-12-23T14:37:02.316Z