About the positionThe Analyst - Grants Management will support the administration and management of the assigned portfolio of grants, ensuring compliance with donor requirements, excellent donor stewardship, and timely and high-quality information management for the Alliance. The Analyst will also be responsible for the administration of sub-grants awarded under her/his portfolio of grants, ensuring assessment of partners' capacity and compliance of sub-granting contracts with prime donor requirements.Key duties & responsibilitiesGrants AdministrationProvide support to the management and monitoring of the portfolio of projects assigned and ensure that the commitments of the Legal documents with the donors and partners are accomplished in the dates establishedConduct review of donor contracts against the Alliance's policies and procedures and facilitate the process of contract clearance and signatureFacilitate the negotiation of contracts with donors for their subsequent execution taking into account the policies and procedures established by the organizationSet up new grants in the systems and communicate grant opening to internal stakeholders so they are duly informed of compliance requirements and passport information of the grantMaintain an overview of reporting requirements (deadlines, templates, etc.) and communicate it regularly to relevant internal stakeholdersWork closely with the resource mobilization unit, finance, legal, researchers and other areas of the organization to ensure that contracts are executed on timeLiaise with donors on all grant-related issues, including submission of donor reports and requests for project modificationsSupport scientists in the overall management and monitoring of grants, sharing information about compliance requirements and reviewing adherence to themSub-grants administrationCoordinate capacity assessment and due diligence review of prospective partnersEnsure Partners' awareness of reporting requirements, research ethics and contractual complianceSupport the review of Sub-grant agreements connected to the assigned project portfolio to ensure compliance with prime donor's requirementsTrack and collect cleared reports to be filed in the appropriate digital repositoriesProvide ongoing support to internal stakeholders and partners throughout the Sub-grant lifecycle on administrative and compliance issues including contract modificationsRequirementsBachelor's degree in international development, International Relations, Economics, Business Administration or another relevant fieldExperience in the administration and monitoring of grants (review and negotiation of grant contracts, donor reporting, monitoring of grant implementation, development or implementation of grant-related procedures, grants management training and facilitation)Experience of project management, including understanding of project budgeting, budget management and financial issuesProficiency in relevant software programs (Word, Excel, PowerPoint)Excellent organizational skills including the ability to manage multiple priorities, meet deadlines while still maintaining attention to detail and accuracy, and problem solve effectivelyProven track record of building collaborative relationships across and within internal teams, and with external stakeholdersDemonstrated to ability to work effectively as part of a team with people in a multi-cultural and multi-disciplinary environment, including with external stakeholders; excellent interpersonal skillsExcellent communication skills in English, both verbal and written including the ability to organize and write clear and concise reportsKnowledge of the CGIAR and/or international development agenciesExperience of implementing and/or using information management systems (grants databases, ERP systems, etc.)Experience and capacity to build long-term relationships with stakeholders
