The Assistant Consultant Legal/ Trusts Services provides administrative support and ensures smooth daily operations of the Trust Services & legal department. This role involves managing schedules, coordinating meetings, preparing legal documents, handling confidential information, and liaising with internal and external stakeholders. The assistant plays a key role in supporting the legal team's operational efficiency by organizing tasks, maintaining records, and performing various administrative duties.
Key Responsibilities:
Document Preparation: Draft, proofreading, and managing legal documents, presentations, reports, and correspondence.
Client Advisory: Serve as a point of contact between the legal department and internal/external stakeholders and managing inquiries.
File and Record Management: Maintain and organize electronic and physical files, ensuring easy retrieval of documents and compliance with legal retention policies.
Project Coordination: Support legal projects by tracking milestones, gathering relevant documents, and coordinating with team members.
Research Assistance: Conduct industry-related research, compiling information and preparing summaries as requested.
Expense and Budget Tracking: Handle expense reporting, monitor departmental budgets, and process invoices and reimbursements.
Company Secretarial Duties:Prepare agendas, take minutes, and follow up on action items for legal department meetings.
Stakeholder Awareness/ outreach:prepare and make presentations on private wealth/ Trusts to different stakeholders of interest.
Business Development: Support in identifying new opportunities, forming partnerships, value addition to Trust services and planning future growth.
Skills and Qualifications:
Education: Bachelor's degree in law preferred; paralegal certification or legal administrative experience is a plus.
Experience: 2 years of legal experience in a law firm or a corporate organization.
Technical Skills: Basic understanding of compliance and regulatory standards within the private wealth/ trusts Sector.
Communication: Strong written and verbal communication skills with an emphasis on confidentiality and professionalism.
Organizational Skills: Excellent attention to detail, multitasking ability, and time-management skills.
Problem-Solving: Proactive approach with the ability to anticipate needs and provide solutions.