KEY ROLES AND RESPONSIBILITIES
Capture all cleared and circulated orders on the excel tracker (dashboard) and circulate the same on a maximum interval of 2 hours or as required
Create SAP delivery number for all cleared orders and indicate the same on the dashboard
Update regularly the trucks allocated to the respective orders by Transport Team on the dashboard
Forward updated dashboards for beer, keg and UDV to the 3PL managing warehouse to enable them pick list and load the orders
Select and print dispatch documents on confirmation of loading the respective orders by the 3PL
Sign and stamp the dispatch documents after confirming completeness and accuracy of the documents
Select and print billing documents while choosing the appropriate Electronic Tax Register (ETR) device dependent on product loaded after receipt of dispatch documents
Sign and stamp the billing documents after confirming completeness and accuracy of the documents
Request for reprint approval for either dispatch or billing document by providing a reason code
Maintain a daily register of all reprint documents done
Process and print stock transfer (STO's) documents for inter depot transfers
Conduct stock availability for orders cleared before stock allocation
Circulate Sales performance and order balance status report after every 2 hours both on email and WhatsApp
Compile and share end of shift report detailing shift performance, order balances and any constraints encountered via HOTO (Hand Over Take Over) report
Flag and escalate any AGED orders on the dashboard for more than 48 hours
Run and circulate DMS Empties stock out report, twice in a day at 3am and 1pm
Send via "bulk sms" shipment loading status as Cut-off (3am)
KNOWLEDGE, SKILLS AND EXPERIENCE:
Degree or Diploma in business management
Minimum 3 years hands-on experience in distributor order generation/processing/scheduling.
SAP knowledge on OTC processing will be an added advantage
Exposure to a Performance driven environment with measurable KPIs will be an added advantage.
Analytical skills
Interpersonal skills
Computer literate- excellent with spread sheets
Customer focused
Planning and forecasting
Problem solving and analytical skills.