Key missions/purposes for the post include:
To release the Managing Directors to concentrate at the strategic level on raising the funds and development of partners both necessary and suitable to the achievement of the ambitious vision for the Conservancy, by providing inspirational and accountable day to day management of the conservancy.
Strengthen the conservancy as a pillar of the community by building on and strengthening existing goodwill and mutually supportive livelihoods between the Conservancy and its neighbours
To support existing commercial partners and create the conditions to attract further sustainable investments through the provision of security, operations and other facilitating functions
To ensure the integrity of the Conservancy by developing the capacity of the various departments, in particular the Security and Community departments.
To help strengthen the financial and administrative functions of the conservancy in order to create a conservancy wide system of accountability and performance management
Help develop detailed costed plans to support fundraising efforts for infrastructure, training, and other capacity development.
Responsibilities:
In addition to fulfilling the key missions/purposes for the post, the COO is to:
Planning
Support the Managing Directors in the finalisation of a strategic plan for the Conservancy
Edit the Land Management Plan and prepare for submission to KWS
Oversee implementation of Mukutan's Conservation Strategy
Develop and Implement yearly and quarterly action/operational plans
Develop / reinforce Conservancy wide standard operating procedures
Lead monthly operational planning with Middle Management
Advise Managing Directors on the operational priorities and needs required to resource their vision
Supervision, Monitoring & Evaluation
Carry out regular checks to ensure the implementation of departmental monthly operational plans
Weekly meeting with Middle Management
Support Middle Management (i.e. heads of department and key administrative staff) in the development of operational Plans for each department
Support Middle Management in the development/reinforcing of standard operating procedures for each department
Foster an environment of collaboration and team-work
Carry out checks and balances at all levels and departments to ensure the safe and effective functioning of the conservancy
Finance & Administration
Ensure that all appropriate Kenyan labour laws are adhered to in the administration of Human Resources
Ensure that all appropriate Kenyan law and donor contractual obligations are adhered to in the administration of Finance
Ensure proper accountability for purchases, procurement, and the storage and use of movable assets and consumables
Operations & Infrastructure
Ensure the cost-effective and efficient use and maintenance of Conservancy assets, including Fleet, Engines, Stores, and Infrastructure
Provide clear direction on the allocation of operational resources and their priorities to the various departments
Security
Provide clear direction and support the Security department in:
Crisis management (bush fire, invasion, civil disorder, stock theft, armed trespass, etc.)
Ensuring operational effectiveness against all known threats
Promoting discipline, values and standards with in the security team
Identifying training requirements
Facilitating trainers and other security partners
Assist in the implementation of operations room management
Community
Maintain and further develop relationships and collaborations with key stakeholders including county and national Government, and surrounding communities.
Support the development and implementation of a positive communications plan for the conservancy
Partnerships
Ensure that the conservancy's contractual obligations with commercial partners are met
Develop operational level co-operations with neighbouring conservancies and Government agencies
Attend landscape conservation orientated forums and meetings (such as with the LCA, KWS, etc.)
Facilitate conservation partners and researchers
Reporting
Carry out all necessary reporting including weekly verbal reports, written monthly reports to the Managing Directors on progress of activities of works, projects and key successes
Ensure conservancy systems are designed and operated to easily provide necessary data and other information to facilitate fundraising and strategic partnership development efforts, in eluding the development, design, monitoring and evaluation of various projects. The ideal candidate will be responsible for ensuring operational excellence across the organization. Your primary goal will be to increase our organization's productivity, efficiency, and profitability. You will advise the CEO on key operational insights as well as provide coaching to employees.
Responsibilities
Produce annual operation forecasting report and strategy
Oversee and evaluate day-to-day operations
Identify new market opportunities to accelerate growth
Present operational strategy recommendations to the CEO based on your market research
Qualifications
10 - 15 years' of executive experience
Strategic planning and business development experience
Strong written and verbal and presentation skills
Strong leadership and organizational skills
Fluency in Swahili