Administratively, the role will encompass overseeing all operational needs of the Homa Bay office, including processes and procedures while serving as the focal point for coordinating program/project implementation activities. This will involve extensive liaison with project steering committees, departmental units, and external stakeholders to initiate and manage administrative actions, including finance and logistics requests, while also overseeing correspondence, documentation, and reporting tasks.KEY RESPONSIBILITIESBuilding relationships and partnerships with community members, local organizations, elected officials, and community stakeholders:Formation of project steering committees through a community-led process for relevant project interventions and in new project areasMobilization of the community, target segment, stakeholders, partners, or as shall be necessary based on project activities and needsFormation of Groups, training, and linkages with relevant partners as described within Homa Bay projectsWork closely, support, and provide oversight to all HFHK service providers and contractors for Homa Bay projects to ensure they execute and deliver timely results within the contracted obligationFacilitate timely delivery and quality of procured goods and services to targeted beneficiaries and ensure visible confirmation through signing of delivery notesMobilize forums with lobby groups, land stakeholders, and communities to discuss tenure options, increase awareness to land issues, follow-up, and link legal professional servicesParticipate and represent HFHK in focal Homa Bay region key stakeholders' forums, workshops, and cluster meetings to nurture strategic linkages and collaborationsIdentifying home constructions and community improvement projects and implementing them from planning through completion:Selection and validation of vulnerable beneficiaries while ensuring compliance with the set selection guideline for inclusivity, equality, accountability, free, and fairCoordinate and manage all scheduled Homa Bay project events which include and limited to; project launch, handover, volunteer builds, workshops, campaigns, and awareness sessionsCoordinate all related house construction activities which include and not limited to; signing of relevant contract, prepare homeowner profiles, prepare homeowner list, homeowner induction, site handover to fundi, receive construction materials, report on construction progress, acquire completion certificationEngaging volunteers from the community to support home construction and local improvement projects:Mobilization of community, target segment, stakeholders, partners, or as shall be necessary based on project activities and needsFormation of Groups, training, and linkages with relevant partners as described within Homa Bay projectsCoordinating and documenting the implementation of Habitat's housing and community development solution in partnership with the community:Prepare and submit timely reports to the program manager which include and not limited to; expense reports on cash advance, GMT, project narrative, progress, and project activity reportsPrepare, submit, and follow-up timely payment requisitions which include and not limited to; PSC transport, water vendors service, tools & equipment transport service, Artisans progress payments, and any otherMaintain project-specific document files for all projects in Homa Bay and support documents readily available and accessible for audit and referenceEnsure project burn rates are maintained and remain within the budget allocation for all project activities in Homa BayDevelop and maintain tracker and checklist which include, procurement plan, procurement tracker, residual materials inventory to ensure efficiency and effectiveness of projects implementationCollects indicator data and other information needed for project evaluations and other reporting functionsSupport proposal development and generate required input in reference to Homa Bay project backgroundCompliance to zero tolerance of SEAH (Sexual Exploitation, Harassment, and Abuse)Disseminate the HFHK safeguarding policy and maintain copies as such to Partners, stakeholders, and service providers working with or for HFHK in Homa BayDischarge other functions as may be delegatedKEY PERFORMANCE MEASURES / INDICATORSNumber of vulnerable households servedNumber of groups mobilizedNumber of new vulnerable beneficiaries selected and validatedNumber of projects successfully completedProportion of households accessing and using finance for home constructionNumber of community infrastructure completedNumber of active livelihood projects adopted by the community.Number of individuals and hours of volunteers engagedREQUIREMENTSQUALIFICATIONSA bachelor's degree in Community Development.Post graduate training in Project Planning and Management is an added advantageKNOWLEDGE, SKILLS & ABILITIES REQUIREDGood oral and written communication skillsFinancial analytical skillsComputer skills in data management, analysis and reportingReport writing and donor presentation skillsGood management and co-ordination skills.Excellent interpersonal skills and Team player;Coordination and project monitoring skillsAbility to articulate the organization core mission, values and products.Possess a certificate of good conductEXPERIENCEAt least 3 years' experience in development and humanitarian projects across the country.OTHER INFOMATIONWilling to uphold Christian principles of HFH KenyaAbility to work long and odd hours, including weekendsConfidentialityHonestyHigh levels of integrity
