Duties and Responsibilities:
In collaboration with the supervisors, develop key performance objectives and work plans
Maintain or update existing key performance areas and key performance indicators and work plans.
Organize semi – annual and annual staff appraisal in conjunction with the supervisors
Manage the staff reporting and departing times, including leaves and sick days
Manage applications for job and internship positions in conjunction with Senior
Management and participate in job recruitment strategies when positions arise
Provide assistance and advise supervisors and the ED during the selection process
Make offers to candidates, draft contracts and ensure that signed contracts are received
Ensure new employees are properly inducted into the organization through preparation and facilitation of the orientation program.
Ensure that accurate job descriptions are in place as well as provide advice and assistance in writing and updating job description
Responsible for reviewing and managing staff health care plans/insurance
Coordinate staff enrichment and team building programs in conjunction with other staff members .
Perform high level check of payroll reports with the accountant
Sign off on wages and salary payrolls for the organization
In consultation with Executive Director, support salary administration including making salary offers, reviews and alignment as per the compensation guidelines and salary structure.
Manage and maintain confidentiality of employee records
Oversee the procurement of goods/materials for Kenya Connect ensuring fair prices, competitive bids, and honest engagement.
Assist the ED to ensure the organization complies with all HR statutory reporting.
Advise management on the legal and other implications resulting from certain HR related decisions.
Keep records and compliance with the Data Protection of Personal Information Act
Ensure compliance with internal policies and procedures
Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
Assist and support ED with skills development activities for KC and the roll-out and record keeping of discretionary grants.
Assist supervisors in identifying training needs for staff, identifying suitable trainers or training institutions.
Coordinate equity/skills meetings.
Develop annual training plans for the organization
Ensure health and safety standards are adhered to by all the staff members
Assist employees with general queries.
Coordinating Office Management by taking charge of the day-to-day operations
Ensure the effective and efficient use of all the Organization resources in order to keep costs low and ensure safety in the workplace
Developing fleet management schedules to ensure staff field travels are well serviced
Oversee servicing of Organizational vehicles and other motorized equipment at the most reasonable costs
Ensures meeting areas are ready for meetings at all times.
Create and maintain effective internal controls for equipment inventory and management.
Coordinating and maintenance of service agreements and contracts
Monitor, supervise and ensure safety measures are implemented into the organization premises/offices
Develop and maintain up-to-date, effective security measures to protect the organizations properties and staff
Ensure all utility bills are paid promptly
Oversee the accountant and approve payments in consultation with the ED
Assist in preparation of reports for Kenya NGO Board and US Non-Profit
Qualifications:
At least 5 years' working experience in human resources preferably with an international or local NGO and good knowledge of HR best practices and standards, staff medical insurance and Kenyan employment regulations.
A degree in human resource management and business management
A full member of IHRM with a valid practicing license
CPA 2 will be ad added advantage
Computer literacy and a high level of proficiency with MS Word, Excel, Quick books, google docs
Familiar with workplace safety laws.
Familiar with employee benefits regulations.
Must be highly proficient in English and Kiswahili and strong report writing skills
Detail oriented
Strong interpersonal and coaching skills.