ResponsibilitiesWithin delegated authority, the Finance & Budget Assistant will be responsible for the following duties:Assists in the preparation of supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements. Assists in the development of resource requirements for budget submissions and in the preparation of budget performance submissions. Researches/compiles data and other information required by the Treasurer in the review and analysis of relevant proposals. Weekly processing and disbursement of benevolent loans to Nairobi Staff Union members. Computing and maintaining of the benevolent loans register, interest on loans, and contributions from members of the Nairobi Staff Union. Maintaining the nominal ledger and preparation of the Cash book. Maintenance of the books of account, Bank reconciliations, preparing income and expenditure reports and statements of the UN Nairobi Staff Union including monthly remittance from the Treasury (UNON).The preparation of the final accounts annually and preparation of the bi-annual budgets reviewed annually. Preparation and submission of monthly books of account to the Nairobi Staff Union Council through the Treasurer.Preparation and submission of monthly cash flow forecasts to the Nairobi Staff Union Council through the Treasurer. Facilitating the timely submission of annual Nairobi Staff Union financial statements for external audit and submission to the Nairobi Staff Union Council and the General Meeting, through the office of the President and the Treasurer. Keeps up-to-date documents/reports/guidelines that have a bearing on matters related to Nairobi Staff Union budgets, ensuring compliance with United Nations policies and procedures. Drafts routine correspondence with respect to enquiries related to relevant financial and budget matters. Maintains and keep up-to-date files. Provides Financial and Budgetary support to the Nairobi Staff Union President and the Treasurer. Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. Assists with visualizations and updating information material such as web pages or brochures. Perform other Nairobi Staff Union office duties related duties as may be assigned.CompetenciesPROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Ability to maintain accurate records, review and interpret a wide variety of data. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.CLIENT ORIENTATION:Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.EducationCompletion of secondary education/ high school diploma is required. Additional training or qualification in finance, budget or administration is desirable.Work ExperienceA minimum of five (5) years of experience in finance, budget, accounting, administrative services or related area is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree. Experience working with an Enterprise Resource Planning (ERP) system such as SAP is desirable. Experience in the United Nations system or other comparable international organization is desirable.Deadline: May 12, 2024
