DUTIES & RESPONSIBILITIES:
Review supplier invoices for accuracy and relevance before keying in the invoice to the financial system;
Review supplier invoices for accuracy and relevance before making payments;
Posting and suggesting of approved transactions.
Process M-pesa payments
Make payments to suppliers (M-pesa) in a timely manner.
Reconcile supplier statements and resolve supplier issues.
Code payments to appropriate Funds Code
Capture payments/transactions in the Financial system.
Manage staff travel advances and review expense reports for accuracy, relevance of supporting documents and proper coding.
Work with Field staff guiding them on how to do proper expense reports.
Prepare petty cash reconciliations and other Balance sheet reconciliations at the end of every month or periodically as the case maybe.
Assist in maintaining books of account to trial Balance level- Cash books, Accounts payables\receivables, general ledgers and other sub ledgers.
Manage statutory deductions and remit them to the relevant authorities within deadlines (PAYE, NSSF, NHIF, WHT etc)
Assist in timesheets managements and training – conduct preliminary review of time portal entries to ensure all timesheets are in and that are free of general errors before a final review by program managers
Work with HR to ensure time portal vacation entries reconcile with physical records and analysis maintained by Hr.
Assist to review of Motor Vehicles mileage logs ensuring proper operation of the logs.
Assist during Audits and other reviews in pulling out documents required by internal/external Auditors.
Work with procurement to develop a supplier database.
Work with procurement to ensure all supplier agreements are in place.
Work with finance to develop various analyses as may be guided from time to time.
Work with Finance on fixed assets management.
Ensure documents are maintained well and easily accessible.
Other responsibilities assigned by the Senior Accountant/ Financial Controller.
Required Skills, Knowledge, Experience and Abilities:
University degree (Bcom- Finance or Accounting)
ACCA/CPA finalist and undertaking the degree course
Proficiency in MS Office (especially Excel)
At least 2 years' experience working in a busy accounts department
Familiar with computerized accounting programs – NAV/Syologist added advantage
Accurate, thorough, able to meet deadlines
Maintain high levels of confidentiality in relation to sensitive and confidential financial information and decisions.