Graduate Trainee, Procurement At The Science For Africa Foundation

PRINCIPAL DUTIES AND RESPONSIBILITIES
Execute assigned purchase requests in the NetSuite system.
Supporting Travel desk as assigned.
Assist the procurement team in seeking and preparation of quotation analysis.
Support in sourcing and tendering processes as assigned.
Prepare Bid analysis/justification and relevant reports.
Generate LPOs in the NetSuite system.
Communicate procurement outcomes and decisions with vendors.
Working with the Finance team to reconcile supplier invoices and provide vendor payment remittances.
Following up with vendor for proper supplier documentation.
Receiving invoices and updating the invoice tracker.
Follow up with users to sign off invoices, prepare payment requests, submit to finance for payment and share payment notifications with vendors.
Follow up with finance on suppliers' VAT refunds and update the vendor.
Updating relevant reports.
Follow up with Suppliers for delays in deliveries or overdue LPOs.
Maintain positive relationships with SFA Foundation suppliers.
Maintain proper filing of fully executed contracts, LPOs, invoices, and procurement documents in the Document Management System (DMS).
Perform any other duty as assigned.

Academic Qualifications
A minimum of a bachelor's degree in Procurement and Logistics or a related field from a recognised institution.

Professional Qualifications
KISM/ CIPS membership

Experience
Previous volunteer /experience in procurement and supply chain management
Proficient use of computers, especially MS Office.