Key Responsibilities
Develop and maintain an internal compliance dashboard for sub-grants and joint programming to track programmatic, financial, and administrative deliverables committed to by grantees and partners.
Ensure complete understanding of joint-programming initiatives, including responsibilities of grantees and partners.
Develop and standardize templates of contracts/addendums and other relevant agreements for joint programming and sub-granting in compliance with the Sub-Grants
Policy, ensuring all documents align with donor regulations and organizational standards.
Oversee and track the development of sub-grant contracts and memorandum of understanding (MoUs) with monetary value and ensure compliance on terms and conditions as prescribed in the contracts are fulfilled promptly and accurately.
Assist with any adjustments to sub-grant agreements or MoUs based on evolving project needs, donor guidelines, or compliance issues.
Regularly send reminders to sub-grantees on upcoming reporting deadlines.
Actively participate in grantee and partner meetings and guide grantees/partners as required.
Proactively lead the team in streamlining systems and processes to make sub-grant reporting and information sourcing more efficient in close collaboration with the Finance department and Project leads.
Ensure the sub-grant budget and work plan information is received and shared with the Finance team and Project leads in a timely manner, and grantees are informed of changes and adjustments as required.
Prepare relevant reports for project leads and the relevant finance team on the status of grant agreement compliance and provide recommendations where necessary.
Prepare regular reports on sub-grant compliance status, highlighting potential issues and recommending corrective actions where needed.
Ensure project partners and grantees understand what is expected of them on Financial and Narrative Reporting in consultation with the Finance Officers and/or Project Accountants.
Proactively participate in Joint Programming Organisational Capacity Assessments and ensure grant management aspects are documented and gaps identified are addressed in consultation with the Finance team.
Professional Qualifications
Degree in a relevant field (Finance and Project Management)
Additional training and qualification in grant management and compliance will be an added advantage
Required Competencies & Experience
Minimum of 5 years of experience in donor compliance and project management, CPA - K
Experience working with civil society or NGO setting.
Proven experience managing sub-grants and joint programming initiatives, focusing on compliance, budgeting, and partner coordination
Excellent verbal, written, and organizational skills to communicate clearly and concisely in person, by phone or by email.
Demonstrated ability to assess priorities and work under pressure to meet deadlines with attention to detail and quality.
Ability to work independently and collaboratively to meet deadlines.
Experience with and commitment to working in a diverse environment.
Proven ability to work with people and willingness to support others.
Skills and experience in report and proposal writing
Strong communication, coordination, and interpersonal skills
Strong analytical skills (data and financial)