Hr Assistant, Hr Administration At Aga Khan University Hospital

Key Responsibilities:The incumbents will offer seamless support towards the provision of HR functional support. This will include but not limited to:Meeting scheduling – handling bookings, minute taking, participant confirmations.Drafting all HR related correspondence using prescribed templates.Support in administration of medical benefits for employees and eligible dependents.Processing of resignations accepted at departmental level.Support in sending triggers to Departments to facilitate preparation of contract extensions/conclusions as and when required.Assist in ensuring timely confirmation of new staff on completion of probation.Timely enrolment of benefits in line with institutional policy.Provide support in processing pension/provident fund withdrawal forms to Jubilee Insurance.Ensure that clearance forms and final letters are sent to finance in a timely manner to facilitate payment of final dues.Provide support in responding to leave queries/troubleshooting.Record management - filing HR correspondences on physical files and DOC-ITUpdating HR Quality Variance Reports before the 5th of the following monthSupport in processing monthly pool formsSupport in primary source verification of academic certifications for new employeesAny other duties that may be assigned from time to time.Qualifications, experience, and skills requiredDiploma/Higher Diploma in Human Resource Management1 - 2 year's HR administrative work experience in a busy HR set upWorking knowledge of the Kenyan labor lawsProficiency in MS office packagesExcellent written and verbal communication skillsDemonstrated excellence in organizing priorities.Good customer serviceGood analytical skillsAbility to work under pressure.Demonstrated ability to preserve confidentiality.