Description and will be considered for the screening, shortlisting and selection of candidates.Desired Candidate Profile The incumbent should have proven experience in staff administration process.
Field experience with UNHCR is desirableCandidate must be flexible as she/he will be required to perform other duties as assigned by the supervisor and willing to learnMay be required to work under pressureCandidate should be a team playerRequired languages (expected Overall ability is at least B2 level): ,,Desired languages,,Operational contextOccupational Safety and Health Considerations:Nature of Position:Reporting to the Admin Officer, the position provides day to day support to over 120 UNHCR staff and Affiliate Workforce as indicated in the job description and additionally tracks staff presence and absence by preparing offline records related to international staff R&R, national staff special time off combined with other forms of absences.
The incumbent ensures staff manually certify their return to the duty station and ensures that any additional unapproved or unrecorded absences are duly reflected in WD.
Staffing lists are updated frequently and managers reminded of impending expiration of AWF contracts and assisted in preparing extension or non-extension documentation.The incumbent liaises closely with Protection and Operations Units in recruitment processes for Interpreters and other Individual Contractors and provides support in advertising, interviewing, selecting and preparing Purchase Orders for AWF as guided by the supervisor.
It is expected that the position provides back up support in the absence of Senior HR Assistant.
The incumbent will work closely with UNJMS and Medical Services to prepare administrative documents in regard to medical evacuations and Other Medical Travels and ensure documentation and arrangements are completed in a timely manner.
The incumbent will be in charge of HR archive and updating personnel files.
She/he will be responsible for onboarding and offboarding of AWF and guiding on entitlements.Living and Working Conditions:Kenya is an open country that enjoys social stability resulting from the smooth functioning of state institutions.
Kenya is also provided with a good level of infrastructure (e.g.
roads, distribution of water, electricity, etc.)
and a popular tourist destination.
The current Security Level in the capital and in SRM Area 1A: Northern Rift Valley (Kakuma, Lodwar) is Moderate -3.
All United Nations personnel must scrupulously comply with UNDSS procedures and recommendations during their assignment to Kakuma, Kenya.
Thefts and burglary are the main incidents against UN personnel.Kakuma city is a non-family duty station with a hardship classified D, its living conditions are difficult, but the social climate is calm.
The weather is hot, dry and sunny hence no heavy clothes would be recommended.
Windy storms are common during the months of December and more pronounced in January till March.Staff live in UNHCR-provided accommodation, which was constructed in 2001, the condition of these houses has improved with time as renovations and painting has been carried out in the past.
The accommodation facilities are generally acceptable condition with minimal standard.
The incumbent will be briefed deeply on conditions of accommodations, laundry, meals, communications, air and road transports, recreations, and others relevant information.
However, staff members are charged rental fee predetermined by the organization paid upfront on monthly basis.The currency used in Kenya is Kenyan Shilling (KES).
It is also possible to withdraw cash from automatic telling machines found in all banks here in Kakuma.
There are limited banking facilities at Kakuma with two banks (Equity & Kenya Commercial Bank having branches locallyInternet and communications networks are available at the compound with fairly speed.
the mobile telephone network remains stable with 3G.Climatic conditions are relatively harsh, and despite fumigation of the compound, insects and even snakes are present in the environment on seasonal climate changes.UNHCR has established satellite level 1 JMS medical clinic in the compound following COVID-19 situation readily available 24/7 hours, there is also Kakuma Mission Hospital where a doctor/Surgeon is deployed and paid for by UNHCR provide assistance to refugees, but special arrangements can be made during emergencies for staff members.
There are also some pharmacies within Kakuma with basic medical facilities.
Evacuation opportunities are limited.
Candidates with conditions requiring regular treatment or medical supervision should be appropriately advised.
The yellow fever vaccine is compulsory and vaccination cards should be updated.
Vaccinations against Meningococcal Meningitis and Hepatitis A and B are also recommended.
The basic drugs are available in pharmacies, but it is recommended to bring specific prescription drugs.Additional QualificationsIT-Computer Literacy, IT-Enterprise Resource Planning (ERP), UN-UN/UNHCR Administrative Rules, Regulations and ProceduresCompetenciesAccountability, Client & results orientation, Commitment to continuous learning, Communication, Organizational awareness, Planning & organizing, Teamwork & collaborationUNHCR Salary CalculatorCompendium Additional InformationFunctional clearanceThis position doesn't require a functional clearance