The Human Resource Assistant will provide administrative and clerical support to the Human Resource department, ensuring smooth HR operations within the company. This role involves assisting in recruitment, employee relations, documentation, training coordination, and HR and QHSE compliance while maintaining confidentiality and attention to detail.
Key Responsibilities:
Recruitment & Onboarding:
Assist in drafting and posting job adverts for open positions.
Screen resumes, coordinate interviews, and communicate with candidates during the recruitment process.
Assist in preparing onboarding materials and conducting orientation for new hires.
Employee Records & Documentation:
Maintain and update employee records, ensuring accuracy and compliance with legal requirements including data protection.
Prepare contracts, letters, and HR documentation as needed.
Track employee attendance, time off, and other HR metrics.
HR Policies & Compliance:
Ensure all HR processes are in line with the company's quality management system and Kenyan labour laws.
Assist in employee inquiries regarding policies, benefits, and other HR-related issues.
Support in implementing quality, health, safety, environment and wellness initiatives within the company.
Employee Relations & Support:
Serve as a point of contact for employee queries and escalate issues to the management as necessary.
Assist in organising team-building activities and other employee engagement initiatives.
Coordinate employee training sessions and development programs.
Payroll & Benefits Administration:
Support the payroll process by maintaining accurate attendance records and assisting with data entry.
Assist in processing employee benefits, including health insurance, leave balances, and other compensations.
Qualifications:
Bachelor's degree in Human Resource Management, Business Administration, or a related field.
At least 2 years of experience in a similar HR support role.
Associate Member of IHRM
Familiarity with Kenyan labour laws and HR best practices.
Strong organisational and multitasking skills.
Excellent communication and interpersonal skills.
Attention to detail and an appreciation of professional confidentiality is a must.
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and HR software systems.