Responsibilities
Supports the management of UN-Habitat Archives; ensuring that records are properly stored, safe-guarded and available for reference by authorized staff members.
Arrange and assist with transfers of records from offices to the Record center and provide retrieval services for Staff.
Process new acquisition of records in accordance with the approved procedures and guidelines, ensuring that transferred records meet the required standards and are stored securely,
Support the implementation of UN-Habitat Records Disposition Projects for physical and electronic records by coordinating with relevant UN-Habitat staff concerning secondary storage, ensuring proper preparation of background information.
Implement records disposal procedures by liaising with relevant section coordinators to ensure that the disposed records are guided by the organization retention schedule, in support of disposition decisions
Create and maintain manual accession register for transferred records to support reference, archival arrangement and descriptions.
Participate in the appraisal and processing of legacy records according to identified records groups and series and provide relevant assistance to users regarding access to documents stored in the records Center and the Archives.
Participate in the archival arrangement and description of records according to the agreed standards and administrative histories and provide records content analysis for purposes of series description.
Coordinate the delivery of correspondence from UN-Habitat to UNON, Mail and Pouch Unit, and other UN offices as required, ensuring efficient and timely delivery of official mail to respective offices both internally and externally.
Update systematically the UN-HABITAT Intranet Staff Directory, ensuring quality control and currency of the information.
Scan and upload documents on Performance, Accrual and Accounting System (PAAS) Knowledge Resource Page as required.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.
Undertake any other related duty as assigned.
Education
Completion of High school diploma or equivalent is required.
Work Experience
A minimum of five (3) years of progressively responsible work experience in modern archives management, record keeping, library, information/knowledge management or related area is required.
The minimum number of years of relevant experience is reduced to one (1) year for candidates who possess a first-level university degree.
Experience with electronic record-keeping systems and content management system is required.
At least 2 years of progressively responsible work experience with web content management is required. One (1) year or more of experience in data analytics or related area is desirable.