Responsibilities
Independently handle a variety of relatively complex verbal and written inquiries from internal or external parties, including providing detailed information on processes and procedures related to a range of legal activities, instruments, issues, etc.;
Draft responses to routine correspondence, notes, and any other routine communications, as required;
Edit and conduct final checks for accuracy of a variety of specialized documentation, legal publications, and related correspondence;
Create, as necessary, and maintain files and databases, including by managing individual case files, maintaining and updating detailed 'docket sheets' and ensuring that all related correspondence and other documentation are appropriately filed, registered and followed-up;
Provides technical assistance for meetings arrangements and servicing, including scheduling appointments/meetings/court sessions;
Handle or refer to the Registrar and/or Legal Officer(s), as appropriate, a variety of verbal and written inquiries from internal and external parties, including providing information on processes and procedures related to the work of the Registry;
Conduct basic research on assigned issues, using existing files and alternative sources (e.g., computer-assisted searches using the internet, intranet or other databases);
Maintain internal databases on cases for tracking and trend analysis; generate a variety of standard and non-standard statistical and other reports from various databases;
Review, record, distribute and/or process all mail and other documents (e.g., orders and judgments);
Follow up on impending actions and deadlines;
Assist in the maintenance of a body of reference files, both paper and electronic, to ensure rapid retrieval of critical information; conduct reference searches upon request; review material and determine appropriate file classification category; identify material for inclusion in files; assist, when needed, in the archiving of documents, storage and retrieval of files;
Generate a variety of standard and non-standard statistical and other reports from various databases;
Perform, when needed, a variety of administrative duties including processing travel requests and related documents, preparation of travel claims, request for office supplies and equipment, etc.;
Provide guidance and training to less experienced staff;
Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making;
Assist with visualizations and updating information material such as web pages or brochures;
Perform other duties as assigned.
Education
Completion of secondary school/High school diploma or equivalent is required.
Documented supplemental training or national certificate in paralegal, administration or related area is desirable.
Work Experience
A minimum of Seven (7) years of progressive experience in legal or paralegal work, conference servicing, general office support or related area is required.
The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
Two (2) years of experience as a law clerk/ legal assistant in an international organization, judicial administration or a law firm is desirable.
Work experience of one (1) year or more in database work or data analytics or related area is desirable.