REF. NUMBER, KNH/EX/M/HE/10/27 (1 POST)
Job purpose
An officer at this level will be responsible to the Senior Director, Corporate Services in provision of health administrative services in the Hospital.
Duties & Responsibilities
Oversee implementation of administrative policies, procedures and guidelines;
Monitor departmental income and expenditure;
Coordinate and maintaining building equipment;
Manage the inventory of assets;
Manage contracts for maintenance services by outside vendors and ensuring compliance with Service Level Agreements (SLAs);
Prepare Annual Operational Plans and budgets for presentation to the management;
Ensure quality standards and procedures are followed;
Implement performance management initiatives in the department;
Ensure safe custody and efficient use of hospital resources; Identify training and development gaps and implement interventions;
Provide administrative support to all departments within the Hospital;
Promote the Hospital Occupational Health and Safety initiatives;
Providing secretariat services to Hospital Committees;
Negotiating and setting performance targets for the staff reporting directly;
Ensuring security & safety of patients and staff;
Participating in policy formulations and implementation;
Ensuring timely payment of bills for common services;
Coordinating common services in the Hospital;
Projection of departmental training needs;
Ensuring timely procurement of the departmental requirements; and
Making requisitions for appropriate office furniture and equipment.
Qualification & Experience
Master's degree in either; Health Management, Hospital Administration, Hospital Planning, Public Health, Health Economics and Business Administration or equivalent qualification from a recognized institution;
Bachelor's degree in any of the following Social Sciences: Government, Anthropology, Sociology, Business Administration, Public Administration, Commerce, Health Economics, Health Management, Hospital Administration or equivalent qualification from a recognized institution;
Leadership/Management Course lasting not less than four (4) weeks from a recognized institution
Membership with relevant Professional Body;
Proficiency in computer applications; and
Working experience of minimum period of eight (8) years relevant work with at least three (3) years' experience in a supervisory position