Job Title: Migration Assistant Reporting To: Head of Section Department: The Migration Section Number of Positions: 1 position Type of Contract : 7 months contract (2nd December - 30th June 2025) Gross Salary Range: Competitive Job Location: Nairobi, Kenya Placement: Immediate Employers Background: The Embassy of Sweden in Nairobi represents Sweden in Kenya, Somalia, Seychelles, and Comoros.
The Embassy also represents Sweden in UNEP and UN-HABITAT.
The Embassy represents and advances Swedish policies, interests, and values in political and economic relations, development cooperation, trade and investment promotion in cultural and information matters.
It provides consular services to Swedish nationals and migration services to non-nationals.
The Embassy of Sweden is an equal opportunity employer and encourages all relevant applicants to apply for the position regardless of age, gender, ethnicity, and personal background.
The Migration section is a part of the Embassy of Sweden.
The section is mainly responsible for receiving and verifying applications for visa and residence permit, making decisions in visa cases, conducting interviews with applicants, answering questions on phone/email/mail/archiving among other things.
The Section is looking for a Migration Assistant.
The suitable candidate should have an excellent command of written and spoken English.
Key Roles & Responsibilities: Handle residence/student and work permit applications Conduct interviews with applicants.
Handle visa applications and follow instructions from decision-maker Handle resettlement cases, including communication with IOM/UNCHR Verifying documents Reply to applicants´ queries, both in writing and over the phone Registration and archiving Other duties, such as special assignments, required or decided by the Ambassador Key Qualifications (all skills are required): Excellent command of written and spoken English University degree in relevant field At least two years relevant working experience, in the field of migration such as visas/residence permit, international relations, global studies, or in similar areas deemed suitable by the employer.
The experience should not be older than 3 years Documented administrative competence and computer skills Added advantages: Experience from work at other Embassies Experience from work at authorities handling migration or legal matters.
Excellent command of written and spoken Swedish Personal attributes: Team player with a will to share knowledge and support colleagues.
Ability to adjust and to change priorities and undertake multiple tasks simultaneously.
Ability to work under pressure Respect for cultural diversity, with the ability to fit into a diverse team and to establish networks Excellent organization skills, strong oral and written communication skills in English The job requires a person who is fast-thinking, flexible, productive, analytical and who has strong personal integrity.
What to expect as an employee: Medical Insurance (family eligibility is subject to completion of probation) Pension benefits (subject to 5 years employment) 28 days of annual leave (prorated) Gym allowance Competitive remuneration How to Apply: Interested individuals are invited to submit a 1-page Cover Letter, a CV, and a minimum of 3 professional references to Gap Recruitment not later than Friday 1st November 2024 .
If you are not a citizen of Kenya, please attach a copy of your Kenyan work - and residence permit.
All candidates must be legally able to work and reside in Kenya with the correct visa/work permit status, or demonstrate eligibility to obtain the relevant permit.
The responsibility lies on the successful candidate to 1.
Obtain the relevant permit, 2.
Pay fees for the permit, 3.
Make arrangements to relocate & 4.
Meet the costs of relocation.
The Embassy of Sweden does not sponsor visas/work permits.
Work permits will not be arranged by the Embassy.
The terms and conditions for locally employed staff apply.
The employment will start with a minimum of 1 month probation.
Any form of canvassing will lead to automatic disqualification .
Only shortlisted candidate will be contacted.