Objectives and Specific Tasks
The objective of the assignment is to update the operational manual of the CCTP programme and help to define the standards, procedures, and guidelines for the operationalization. The specific tasks of the assignment include:
Operationalization Road map: develop a road map on how the criteria will be operationalized including targeting and enrollment.
Description of the CCTP programmes: Including objectives, programme components, results, target areas, beneficiaries, etc.
Programme Eligibility Criteria: Incorporate the revised OVC criteria into the CCTP OM
Institutional, Coordination, and Implementation Arrangements: update the chapter to include roles and responsibilities including implementation, project management and staffing, the role of governments (national and county) and other stakeholders, coordinating mechanisms, the role of the G&CM during implementation, and CCTP administration.
Financial Management: Elaboration of the guidelines for an appropriate Financial Management System that ensures funds are processed, managed, and reported properly for improved internal controls and accountability to all stakeholders and donors. The guidelines for financial management shall include:
Planning and Budgeting arrangements
Funds Flow Mechanisms
Internal Controls and Internal Audit Arrangements
Financial monitoring and reporting
Asset management and disposal plan
Monitoring, Evaluation, Learning, and Reporting: Gender and Age sensitive Monitoring, Evaluation, Learning, and Reporting Framework for capturing the information and data (disaggregated by sex) necessary for the measurement/tracking of the performance and for reporting of the CCTP programmes from a gender perspective. Key components include:
Participatory Monitoring, Evaluation and Learning system
Project monitoring structures, approaches, and responsibilities at the national and county level as well as component level
Knowledge generation and management approach including Learning and Adaptive Management (CLA strategy)
Reporting framework including types of reports, schedules, and responsibilities.
Communication and Information Sharing: Develop an effective information-sharing framework that will support CCTP communications, branding, visibility, and sharing of best practices at all levels. The framework should guide:
communications and visibility plan
branding
Information sharing and content gathering
Risk Assessment and Management: Review the risk management framework for the programme. Key components of the framework include risk identification, analysis, review, and risk reporting tools.
Grievance and Complaints Mechanisms: Review/refine a mechanism for handling grievances relating to the entire programme. The grievance and case management mechanism should include the mode of receiving and publishing grievances, eligible grievances and procedures for grievance resolution, grievance templates, update process and tools, and any other relevant information.
Complimentary Programmes: Review of the payments and G&CM processes related to other KSEIP programmes including Nutrition Improvement through Cash and Health Education (NICHE), Universal Child Benefits (UCB), and Economic Inclusion Programme (EIP).
Knowledge/Expertise/Skills required:
A master's degree in international development or any other field relevant to the assignment
At least ten (10) years of experience in institutional operations consultancy services preferably with the United Nations (UN) or International NGOs (INGOs)
Demonstrated experience in cash transfer programme design and operations
Proven experience in developing Operational Manuals, especially for cash transfer programmes
Understanding of the Government of Kenya (national and county governments) operational policies and procedures
Experience working with the State Department of Social Protection (SDSP) or NSNP programmes
Knowledge and experience on age and gender issues would be a plus
Experience in multi-institutional and multi-donor funded programmes is an added advantage