Product Quality – Roles and Responsibilities
Ensures all drugs requested and purchased are approved by the Medical Development Team and in line with MSI Global regulations for purchase of drugs.
Ensure drugs ordered and supplied are as per the Standard Product List and informing Deputy Director Quality Assurance and the Deputy Director Procurement of any changes.
Receive and check incoming Medical products and supplies (from suppliers and other organization) and ensure quality and standards of the medical products and supplies.
Conduct random checks on quality of drugs and participate in sampling process of products for pharmacovigilance purposes.
Ensure there are no drug expiries in the pharmacy.
To monitor drugs' expiry date and minimum medical stock level in order to ensure adequate stocks at all times and report findings to the Centre Manager.
Keep records of serious untoward incidents e.g. drug errors, poor quality, expired drugs as requested by the Pharmacist.
Offer technical support in forecasting and quantification of medical supplies to all service delivery leads.
Advice different Centre teams on quantification of needs on monthly/quarterly basis and help them forecast based on the consumption trends for each team.
Coordinate the distribution of medicines and medical supplies to all service points in a timely and effective manner while maintaining quality of the supplies i.e. Cold chain
Support the implementation of good storage practices in all stores/Pharmacies within MSK e.g. establish re-order levels, sorting of items,
arrangement of stores, temperature tracking and FEFO arrangements.
Train staff on re-order levels and management.
Train staff on importance on FIFO to avoid supplies expiring at the stores.
Supply chain management
Coordination of receipt of goods, verification of documents against goods delivered, and makes sure the suppliers sign the relevant documents.
Verifies receipts against purchase orders, processes customer returns on a daily basis.
Maintain inbound receiving records.
Assists in shipping of goods, receiving, stocking, storing, and inventory of materials. Assist the Inventory Control staff with receiving corrections.
Ensures proper storage of medicines by standard storage documents and locates the drugs by categorized lay-out.
Maintains medical storage space clean and tidy, stacking of boxes and to set correct room temperature and level of moisture by keeping daily track records and maintaining the cold chain.
Arranges picking, sorting and packing of Medical Products for distribution to various service delivery points.
Overseeing stock holding management to ensure protection and safe storage
Ensuring availability and updated stock cards.
Lead weekly and monthly stock counts and reporting.
Ensure that stock (drugs and consumables) levels are maintained within the minimum and maximum acceptable levels basing on monthly consumption.
Maintains records, searching for and compiling information and data; responding to routine request with answers by phone, in person, or by email correspondence.
Maintains cleanliness of the stores, goods and materials in them and keeps the equipments in good working order
Checks periodically and makes sure that the needed materials are in necessary quantity and quality.
Ensures proper labelling and shelving of the warehouses.
Coordination of dispatch of products in the store to the various service delivery points.
Run and distribute stock reports to the Centre Manager.
Ensures distribution forms, requisitions, purchase orders forms and packaging slips are completed accurately.
Assist with packing and pick slips, and log tracking.
Qualifications
Diploma in Pharmacy from accredited institutions by Pharmacy and Poisons Board
Registered with the Pharmaceutical Technologist with Pharmacy and Poisons Board
Minimum of three (3) years post training experience in the same position
At least a Diploma or an equivalent combination of education and experience in warehouse and stores management preferably with a medical store.
The Candidate should have experience working with any ERP system.
Skills
Proven experience in Warehouse management and stock control.
Computer Literate
Good communication skills
Knowledge of drugs and their indications, contra indications, dosing, side effects and proper administration
Knowledge of clinical operations and procedures
Ability to train other assigned staff as necessary
Ability to maintain quality, safety, and/or infection control standards
Analytical solving skills
Attention to detail and high level of accuracy
Effective organizational skills
Good computer skills
Supply chain management
Overseeing stock holding management to ensure protection and safe storage
Pharmaceutical Technologist
Excellent report writing skills
Security and safety minded