Job Summary : The Procurement Executive is responsible for managing the companys purchasing activities to ensure the timely and cost-effective acquisition of goods, materials, and services.
The role involves supplier management, negotiating contracts, ensuring compliance with company policies, and maintaining good relationships with vendors.
The Procurement Executive plays a key role in optimizing procurement processes and controlling costs while ensuring quality standards.
--- Key Responsibilities : 1.
Vendor Management : - Identify and assess potential suppliers based on cost, quality, and reliability.
- Build and maintain strong relationships with vendors and suppliers.
- Monitor supplier performance and resolve issues related to delivery, quality, or pricing.
2.
Procurement Process : - Process purchase orders and ensure timely delivery of goods and services.
- Collaborate with internal departments to determine purchasing needs and specifications.
- Review purchase requisitions for accuracy and ensure compliance with the procurement policy.
- Maintain accurate records of purchases, pricing, and other important data.
3.
Negotiation : - Negotiate favorable terms, pricing, and conditions with suppliers.
- Ensure contracts are complete and align with company policies and objectives.
- Monitor market trends and prices to identify cost-saving opportunities.
4.
Inventory Management : - Assist in managing inventory levels to prevent overstocking or stockouts.
- Coordinate with warehouse and logistics teams to ensure smooth delivery and storage of goods.
5.
Cost Control and Budgeting : - Monitor procurement budgets and ensure cost-effective purchasing.
- Identify opportunities for reducing costs without compromising quality.
6.
Compliance and Reporting : - Ensure compliance with legal, ethical, and company standards during procurement activities.
- Prepare and present regular reports on procurement activities, supplier performance, and cost savings.
7.
Continuous Improvement : - Evaluate and improve procurement processes to enhance efficiency and cost-effectiveness.
- Stay updated with industry trends, best practices, and new technologies in procurement.
--- Key Skills & Competencies : - Strong negotiation and communication skills.
- Excellent analytical and problem-solving abilities.
- Ability to build and maintain strong relationships with suppliers and internal stakeholders.
- Familiarity with procurement software and ERP systems.
- Attention to detail and high level of accuracy.
- Knowledge of supply chain management and procurement best practices.
- Ability to work under pressure and meet deadlines.
--- Qualifications : - Bachelors degree in Business Administration, Supply Chain Management, or a related field.
- 2-4 years of experience in procurement, purchasing, or supply chain management.
- Knowledge of contract law and supplier agreements is a plus.
- Certification in procurement (such as CPSM, CIPS) is preferred.