Duties and Responsibilities
Develop and implement procurement policies and procedures for the school;
Source and purchase goods and services for the school, ensuring that all purchases are of high quality and delivered on time;
Monitor supplier performance to ensure that they meet the school's requirements;
Develop and maintain a comprehensive procurement database and system to track procurement activities;
Conduct market research to identify new products and suppliers that can meet the school's needs;
Ensure that all procurement activities comply with the school's procurement regulations;
Resolve procurement-related disputes with suppliers in a timely and professional manner;
Attend and participate in trainings to stay up-to-date with procurement trends and best practices;
Develop and maintain relationships with suppliers to ensure the best prices and terms for the school;
Liaise with various user departments including Heads of Schools and Admin Assistants to determine the procurement needs, quality of goods and services and specifications
Act as a signatory for the weekly payment of casuals guided by the check in and check out logs;
Prepare reports and presentations on procurement activities for the school board;
Participate in preparation of termly and annual budget for the school;
Develop and implement cost-saving initiatives;
Liaise with the foreman to assist in purchasing of products required in the construction sites;
Countersign all the invoices LPO's and payments that are due before the payments are processed;
Conduct walk through to the construction site to check on the daily progress;
Oversee the raising and approval of the Local Purchase Orders for various schools; and
Any other responsibilities assigned to the jobholder by the supervisor from time to time.
Qualifications
Bachelor's Degree in Procurement and Logistics/ Procurement and contract Management
Professional certification in Supply Chain Management
Member of KISM/CIPS/CSPS
Minimum of 3 years' of experience in procurement