The Procurement Officer will coordinate local and international procurement activities and processes to acquire goods and services in support of the delivery of high-quality programming to the poor and vulnerable . Your knowledge and experience will allow you to successfully coordinate the quality and efficiency of procurement and purchasing activities and ensure stewardship, integrity, transparency, and accountability.
Job Responsibilities
Coordinate fully compliant procurement systems and operating procedures. Assess effectiveness and efficiency and recommend improvements. Contribute to ensuring compliance with CRS procurement principles, standards, and policies, donor regulations, and local statutory requirements.
Coordinate with various departments to develop and maintain an up-to-date procurement plan with all quantities, quality and delivery requirements for goods and services. Provide pricing information to assist budget holders with budget preparation.
Coordinate the sourcing process and perform various activities to assist with ensuring the best value for money: market research, cost estimates, solicitation documents, bidding process facilitation, supplier identification and research, quality and availability of goods assessment, negotiation, contract/purchase order and other documents preparation.
Communicate with other procurement staff and various program and operations units to coordinate and track goods/services delivery and receipt and keep everyone informed of the status. Collect information to confirm that goods/services delivered are what have been ordered in the correct quantities and quality, they arrive on schedule and at the right cost.
Maintain correspondence and constant contact with suppliers to follow up on the execution of contractual terms and conditions, and handle issues if needed. Monitor and report on supplier performance, noting current and/or potential issues and/or inefficiencies and assist with contract/purchase order modifications.
Accountable for transparency within the procurement department through ensuring a complete, accurate and up-to-date document trail of all procurement processes, vendor files, procurement and inventory database to assist with control and accountability. Prepare reports and facilitate document retrieval.
Personal Skills
Good planning and coordination skills and ability to prioritize competing priorities effectively
Good analytical skills with ability to make independent judgment and decisions
Proactive, results-oriented, and service-oriented with focus on meeting customer needs
Ethical conduct in accordance with recognized professional and organizational codes of ethics
Good negotiation, communication, and relationship management skills
Demonstrated commitment to respect, equity, diversity and inclusion including gender equality.
Qualifications
Education And Experience
Bachelor's Degree in Procurement, Logistics, Business Administration or other relevant degree. Professional certification a plus.
Minimum of 4 years work experience in procurement/purchasing management, logistics, administration, preferably with an international organization.
Good knowledge of various donor procurement regulations (e.g. USAID, EU, UN)
Knowledge of international and national procurement regulations and local market conditions.
Knowledge of contract terms, as well as a proven ability to successfully complete purchase orders against specifications.
Proficient in MS Office package (Excel, Word, PowerPoint). Experience with database management systems (e.g. MS Access) and ERP systems highly desirable.
